Talent Acquisition Coordinator

Join the Global Talent Acquisition Center of Excellence (COE) team as our new Talent Acquisition Coordinator – India!

As a key part of our global recruiting team, you’ll help attract and identify top talent for opportunities across Proto Labs. You’ll play an important role in coordinating recruitment activities, supporting recruiters and hiring managers, and creating a positive, seamless experience for candidates throughout the hiring process.

Global Recruitment Coordination

• Partner with the Global Talent Acquisition team, HR partners, hiring managers, and candidates to coordinate recruitment activities and complete administrative hiring processes.

• Coordinate interviews across global locations through in-person meetings, phone calls, and Microsoft Teams, including scheduling across multiple time zones.

• Support full-cycle recruitment activities for internal and entry-level positions.

• Assist with internship and temporary hiring programmes.

Candidate Communication & Experience

• Communicate interview schedules, details, and other pre-employment activities to candidates.

• Assist candidates with application processes and respond to their questions.

• Respond to enquiries from recruitment agencies, prospective candidates, and other stakeholders through in-person interactions, phone, and email.

• Help ensure candidates receive timely communication and a positive recruitment experience.

Recruitment Administration & Hiring Events

• Create and publish open positions on the Proto Labs careers website and external recruitment platforms.

• Coordinate candidate and employee travel arrangements as required.

• Coordinate and participate in career fairs and other hiring events with universities and external organisations.

• Recommend improvements to recruitment and administrative processes.

• Support other related administrative activities and projects as needed.

Experience & Education

• 1–3 years of experience in recruitment coordination, HR coordination, or another administrative function.

• A bachelor's degree in Human Resources or a related field is preferred.

Recruitment Coordination & Administration

• Ability to coordinate multiple recruitment activities and manage demanding priorities.

• Experience, or the ability, to work with multiple stakeholders across different time zones.

• Strong organisational skills and a methodical approach to administrative work.

Communication & Collaboration

• Excellent written and verbal communication skills.

• Ability to work independently while collaborating effectively with a team.

• Strong interpersonal skills and the ability to coordinate with stakeholders at different levels.

Mindset

• A strong sense of urgency and the ability to assess priorities and manage time effectively.

• High attention to detail and commitment to accuracy.

• Flexibility and adaptability when managing changing priorities.

• Personal integrity and respect for confidential information.

Preferred Qualifications

• Experience in corporate recruitment and/or HR administration.

• Administrative or coordination experience supporting global stakeholders.

• The opportunity to contribute to a global Talent Acquisition Center of Excellence.

• Exposure to international recruitment activities and collaboration with stakeholders across multiple regions.

• The opportunity to support a variety of hiring initiatives, including internal recruitment, entry-level hiring, internships, and temporary hiring programmes.

• A chance to contribute ideas and support improvements to recruitment processes and candidate experience.