Specialist - Recruitment Administration (APAC Shift)

About Us

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

The Role

Your next opportunity shouldn’t depend on your last job title but on your skills.

At AMS, we focus on skills, potential, and the ability to grow. We are looking for an Admin Specialist who will play an essential role in delivering efficient, accurate, and dependable administrative support to the recruitment lifecycle.

The Specialist - Recruitment Administration will act as the central coordination point for all recruitment administration activities, supporting recruiters, hiring managers, and candidates. This role ensures smooth process flow, timely updates, and seamless communication across the account. You will be the main point of contact for all queries related to the administrative support function, ensuring high-quality service and compliance at every step.

Key Accountabilities

• Manage end-to-end recruitment administration, including requisition management, CV processing, interview scheduling, ATS updates, and candidate support.
• Coordinate onboarding activities, pre-employment screening, background verification, and candidate documentation management.
• Maintain high-quality recruitment data, reports, dashboards, and trackers, ensuring accuracy and compliance with SLAs.
• Create and manage advanced Excel reports, dashboards, and automated trackers using macros, Pivot Tables, and data analysis tools.
• Partner with recruiters, hiring managers, and global stakeholders to provide reporting, process support, and continuous improvement initiatives.

Skills & Requirements

• 3-5 years of experience supporting global stakeholders (APAC/EMEA/US) with excellent English communication skills and shift flexibility.
• Advanced Excel expertise (Macros/VBA, Pivot Tables, complex formulas, dashboards, and reporting) - Mandatory Skills
• Strong experience in recruitment administration, onboarding, and recruitment operations.
• Proven data management and reporting skills with a high level of accuracy and attention to detail.
• Hands-on experience with ATS platforms and recruitment databases.

Why AMS?

At AMS, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies.

• Details may vary slightly depending on your location, local labor law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills, curiosity, and passion, click Apply and let’s explore what we can achieve together!