Senior Executive - Procurement

Job Description

Reporting to Procurement Support manager, the New Hire will be responsible in the creation of orders in the various tools and software, creation of goods / service receipt in tools and software, coordinate the creation and timely updating the supplier files, ensuring the management and monitoring of supplier s invoices for direct purchases and dealing with all the issues related to interfaces, supplier payments and order creation. Job description Purchase Order creation in different tools and software Creation of Goods / service receipt in different software Proper liaising with stakeholders in order to close the old cases Self Driven approach to complete the daily deliverables Receive PR or Purchase or and PO amendments request from buyers and ensure creation of PO in IFS and Oracle from purchase requests Ensure the closure of Purchase orders Releasing of PO and further communication with supplier, if required Ability to understand supplier quote for PO creation Understanding of commercial and legal terms used in Procurement process for effective PO creation and its management Manage and issue requests to create / modify supplier records Liaise with buyers to obtain the documents required for the creation of supplier records and update them. Prepare and issue requests to create and / or modify supplier record To manage the on boarding process of supplier on request of Sourcing team Monitoring and management of supplier invoices Receipt of supplier invoices and conduct a compliance check Check and validate with various departments (QCS, Engineering, transport, purchasing) the completion of the invoiced service and inform the suppliers accordingly Keep the record of receipts in software and ensure reconciliation with the invoices. Monitor the approval of invoices until payment Performed transition work till end process of start of project/ new process Understanding and designing of workflow and SOPs as per the agreed procedure and maintaining relevant trackers. Understanding of Perform quality checks and related corrective measures About you Masters degree 3-5 Years Experience of working for similar position Computer skills (Excel, Word, Power Point and Outlook) Experience in ERP IFS and Oracle is plus Fluency in English (oral and written) Good analytical and presentation skills Understanding of the purchasing process Knowledge of Accounting concepts would be preferable Ability to manage stress and good interpersonal skills Respects confidentiality Disciplined, methodical and organized Open for 24*7 shifts