Company:
Job Summary
We are looking for a detail-oriented and responsible HR professional to manage payroll operations, statutory compliances, and day-to-day administrative activities. The candidate should have hands-on experience in payroll processing, PF & ESIC challan generation, payroll-related statutory compliance, and general administration, including corporate mobile/SIM management and company vehicle coordination.
Key Roles & Responsibilities
1. Payroll Management
- Manage end-to-end monthly payroll processing, ensuring accuracy and timely completion.
- Verify attendance, leave, overtime, deductions, incentives, and other salary inputs.
- Prepare and maintain payroll registers, salary statements, and monthly payroll MIS reports.
- Coordinate with departmental heads for attendance discrepancies and payroll corrections.
- Handle employee payroll queries, salary revisions, arrears, and Full & Final settlements.
2. PF, ESIC & Statutory Compliances
- Prepare, verify, and generate monthly PF and ESIC challans within statutory deadlines.
- Manage PF ECR filing, ESIC contributions, and employee registration formalities.
- Handle PF UAN generation, KYC updates, employee exits, and related documentation.
- Ensure compliance with applicable payroll-related statutory requirements.
- Maintain statutory registers, compliance records, and supporting documents for audits and inspections.
- Coordinate with statutory authorities and consultants whenever required.
3. HR Administration & Employee Records
- Maintain accurate employee master data, personnel files, and HRMS records.
- Assist in employee onboarding, documentation, confirmation, and exit formalities.
- Prepare HR-related reports, letters, and employee documentation.
- Support the implementation of HR policies and internal administrative procedures.
4. Corporate Mobile & SIM Management
- Manage company-issued mobile phones, SIM cards, and corporate connections.
- Coordinate with telecom service providers for new connections, replacements, activation, deactivation, and plan modifications.
- Maintain updated records of SIM allocation, mobile handsets, and employee-wise usage.
- Verify telecom bills, monitor expenses, and coordinate timely bill payments.
- Ensure proper handover and recovery of company-issued devices and SIM cards during employee transfers and exits.
5. Vehicle & Transport Management
- Coordinate the daily allocation and movement of company vehicles and drivers.
- Maintain vehicle-related records, including insurance, PUC, servicing, maintenance, and renewal schedules.
- Monitor fuel consumption, vehicle logbooks, and transportation expenses.
- Coordinate vehicle arrangements for official visits, guests, and employee-related requirements.
- Liaise with drivers, transport vendors, and service providers to ensure smooth vehicle operations.
6. General Administration & Coordination
- Manage day-to-day administrative requirements and coordinate with internal departments and external vendors.
- Verify administrative bills, maintain expense records, and support cost-control initiatives.
- Ensure timely renewal and maintenance of administrative contracts and services.
- Prepare periodic HR and administration MIS reports for management review.
Required Skills & Competencies
- Strong practical knowledge of payroll processing and statutory payroll compliances.
- Hands-on experience in PF ECR filing, ESIC challan generation, and statutory documentation.
- Proficiency in MS Excel, HRMS, and payroll software.
- Experience in corporate telecom administration and vehicle management.
- Good communication, coordination, and vendor-management skills.
- Strong numerical accuracy, documentation, and problem-solving abilities.
- Ability to manage multiple responsibilities while meeting strict deadlines.
Preferred Candidate Profile
- 5–7 years of relevant experience in HR payroll, statutory compliance, and administration.
- Candidates with experience in manufacturing or factory-based HR operations will be preferred.
- Must have independently handled monthly payroll and PF/ESIC compliance activities.
- Should be comfortable coordinating with employees, government authorities, telecom vendors, and transport service providers.
Reporting To:
Key Performance Expectations:
- Timely and error-free payroll processing.
- 100% timely statutory challan filing and compliance documentation.
- Accurate management of corporate mobile/SIM inventories.
- Efficient vehicle coordination and administrative cost control.
- Timely submission of HR and administration MIS reports.
