Secretary/Receptionist

Working at Vamhi
Vamhi is a growing startup on its way to becoming a global innovator. Alongside our work helping organizations get the most from Atlassian tools, we are now building our first mobile game for Android and iOS. As we grow, we’re looking for someone to manage the founder’s office and keep our communication and records in order.

About the role
As Personal Secretary to the Founder, you will manage the founder’s office: correspondence, appointments, documents, and records. You’ll be the first point of contact for clients, partners, and visitors, and make sure nothing important gets missed.

What you’ll be doing

• Managing the founder’s appointments, meetings, and daily schedule
• Drafting, typing, and sending formal letters, emails, and business correspondence
• Answering and screening calls, emails, and visitors, and passing on messages promptly
• Preparing meeting agendas, taking minutes, and circulating action points
• Preparing and formatting documents, reports, proposals, and presentations
• Maintaining an organized filing system for contracts, agreements, invoices, and confidential records, both digital and physical
• Keeping track of important deadlines, renewals, and follow-ups
• Coordinating with clients, vendors, freelancers, and the internal team on the founder’s behalf
• Handling travel bookings and arrangements for business trips
• Supporting with expense records and coordinating with accounts
• Managing office correspondence, courier, and general administrative tasks

What we’re looking for

• At least 6 months of experience as a secretary, personal assistant, or in an office administration role
• Excellent written and spoken English, with a good command of formal business writing
• Good typing speed and accuracy
• Strong working knowledge of MS Word, Excel, and PowerPoint, or Google Workspace
• Well organized, with strong attention to detail and good record-keeping habits
• Professional and polite manner on calls and with visitors
• Discreet and trustworthy with confidential information
• Familiarity with Jira or Confluence is a plus
• Knowledge of shorthand is a plus
• Bachelor’s degree in any field; a secretarial practice or office management course is a plus

Pay: ₹9,100.00 - ₹15,000.00 per month

Benefits:

• Paid time off

Work Location: In person