Receptionist/Administration

A school receptionist serves as the primary point of contact for students, parents, staff, and visitors, managing front-desk operations and providing essential administrative support.Job Title: School Receptionist

• Reports to: Principal or Office Manager
• Position Type: Full-Time / Part-Time
• Department: Administration / Front Office

Job PurposeTo provide a warm, professional, and organized front-desk environment, ensuring smooth daily school operations, clear communication with families and staff, and strict adherence to school safety and visitor protocols.Key Responsibilities

• Visitor & Guest Management:
• Greet all parents, students, vendors, and visitors with a courteous and helpful attitude.
• Enforce campus security by ensuring all visitors sign in and out, wear proper ID badges or lanyards, and follow safety protocols.
• Telephone & Communication:
• Answer multi-line phone systems promptly, screen and route calls, and take accurate messages.
• Monitor and respond to the main school email inbox.
• Handle parent inquiries regarding school events, schedules, and general policies with discretion.
• Student & Attendance Support:
• Track student late arrivals and early dismissals, issuing appropriate passes.
• Assist with recording attendance or following up on student absences as directed.
• Receive and distribute student items dropped off by parents (e.g., lunches, homework, sports gear).
• Clerical & Office Administration:
• Sort, distribute, and process incoming and outgoing mail, packages, and deliveries.
• Perform general clerical tasks including photocopying, filing, data entry, and maintaining office supplies.
• Assist the school nurse, administration, or teachers with urgent messages or organizing documents.

Required Qualifications & Skills

• Education & Experience:
• High school diploma or equivalent; associate degree or administrative certification preferred.
• Previous experience in a reception, customer service, or school administrative role.
• Technical Skills:
• Proficiency in office software (Microsoft Office, Google Workspace, and school database systems).
• Familiarity with standard office equipment (multi-line phones, copiers, printers, intercoms).
• Soft Skills:
• Exceptional verbal and written communication skills.
• Patience, empathy, and professionalism when handling distressed or demanding callers/visitors.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Understanding of student data privacy and school safeguarding/confidentiality policies.

Working Conditions

• Work is typically performed in a busy school front office.
• High-volume periods occur during morning drop-off and afternoon dismissal.
• Must clear background checks, child protection screenings, or fingerprinting as required by local education authorities.

Pay: ₹10,000.00 - ₹15,000.00 per month

Experience:

• Front Desk/Reception: 1 year (Preferred)

Language:

• English and Hindi (Preferred)

Work Location: In person