Receptionist/Administration

Job Description: Receptionist cum Personal Secretary

Job Title: Receptionist cum Personal Secretary (or Front Office Executive & Executive Assistant)

Department: Administration / Executive Management

Reports To: Managing Director / HR Manager / Operations Head

Job Type: Full-Time

Job Overview

We are looking for a polished, highly organized, and professional Receptionist cum Personal Secretary to act as the first point of contact for our organization while providing seamless administrative and secretarial support to the management. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities

1. Reception & Front Office Management

Visitor Management: Greet clients, guests, and visitors warmly, announce their arrival, and direct them to the appropriate personnel.

Call Handling: Answer, screen, and forward incoming phone calls professionally while taking clear messages when necessary.

Mail & Courier: Handle incoming and outgoing mail, couriers, packages, and official correspondence.

Lobby Maintenance: Ensure the reception and waiting areas are clean, tidy, and presentable at all times.

2. Secretarial & Executive Support

Calendar Management: Maintain and manage appointments, schedules, and diaries for senior management.

Meeting Coordination: Organize internal and external meetings, book conference rooms, prepare meeting agendas, and take accurate minutes of meetings.

Correspondence: Draft, proofread, and format official emails, letters, memos, and reports.

Travel Arrangements: Coordinate domestic and international travel bookings, hotel reservations, and transport logistics for management.

3. General Administration

Office Supplies: Monitor inventory levels of office stationery, pantry supplies, and equipment, placing orders as needed.

Documentation & Filing: Maintain secure physical and digital filing systems, employee records, and confidential documents.

Vendor & Facility Coordination: Liaise with vendors, maintenance staff, and service providers for office upkeep and facility management.

Pay: ₹9,200.00 - ₹25,000.00 per month

Work Location: In person