Rapid Fleet Management Services Limited

Company Description Rapid Fleet Management Services Limited is a premier road transportation logistics provider since 2006. With a dedicated team of experts and a fleet of over 200 vehicles, the company delivers exceptional logistics solutions. Emphasizing sustainability, the company integrates eco-friendly technologies and fuel-efficient route optimization. Rapid Fleet Management ensures total control over the transportation process, offering clients peace of mind through their commitment to high service standards. Role Description This is a full-time, on-site role for a Team Lead, located in Chennai. The Team Lead will be responsible for overseeing daily logistics operations, managing a team of drivers and logistics coordinators, and ensuring timely and efficient delivery of services. Key responsibilities include monitoring fleet performance, implementing strategies to improve efficiency, and maintaining high standards of customer service. The Team Lead will also be responsible for coordinating with clients and other stakeholders to resolve any issues and ensure smooth operation of logistics activities. Qualifications Strong leadership and team management skills Excellent communication and interpersonal skills Experience in logistics and fleet management Knowledge of eco-friendly technologies and fuel-efficient route optimization Problem-solving and decision-making abilities Proficiency in using logistics software and tools Ability to handle high-pressure situations and make quick decisions Bachelor's degree in Logistics, Supply Chain Management, or related field Experience in the transportation industry is a plus Job Responsibility:(Sr Accountant- MIS report) v GST Filing: Preparation and filing of GST 1 and GST 3B returns Preparing the Monthly GST sales & Purchase report v Monthly Reporting: Preparation of GST sales and purchase reports v TDS Accounting: Accounting and data preparation for TDS filing v Vendor Reconciliation: Reconciliation of vendor statements v Document Preparation: Preparation of debit notes and credit notes for customers in Tally and ERP software v Billing and Customer Management: Plan and coordinate bill submissions for 40 clients, ensuring adherence to customer-specific requirements. Conduct monthly meetings to discuss customer needs, resolve issues, and ensure satisfaction. v Accounts Receivable Management: Monitor and follow up on overdue payments, billing discrepancies, special approval cases, and pending proof of deliveries (PODs) with customers and internal teams. v Interdepartmental Coordination: Collaborate with cross-functional teams, including billing, POD, payment, and operations teams, to resolve issues, discuss development needs, and ensure seamless operations. v Financial Reporting and Analysis: Maintain and generate reports on fixed vehicle P&L, sales voucher P&L, billed analysis, and payment outstanding aging. Analyze financial data to inform business decisions. v Audit Support and Compliance: Assist the audit team with document verification, ensuring compliance with regulatory requirements. v Financial Transaction Management: Record, maintain, and manage daily financial transactions, including purchase orders, invoices, and payment orders. v Financial Statement Preparation: Prepare financial statements, reports, utilization certificates, and conduct bank reconciliations. v Internal and External Audit Coordination: Facilitate internal and external audits, ensuring timely completion and resolution of audit findings. Job Responsibility: (ACCOUNTS & ADMIN-4.2 Year’s) v Accounts activity : - Handling cost, Cash management, Vendor management & Asset Management, Payment, Receipts, Expenses maintenance, Purchase – Quotation & TO (Planning site for Coimbatore, Bangalore, Arakkonam) v Accounts reports: - Monthly EAP, Accruals, Fuel maintenance, Railway –Stabling & DC v The Work of Maintaining the GSTR invoice separately. v Administrative activity : - Company Staff Attendance, Over time, Salarydetails, Asset Record and staff co-ordinate. v Transport Supporting : - Transport TO issue, E-waybill, Tracking report, Dispatch Summary, PODs submission & Pending follow, Dispatch related reports (Defect, Delay, Region dispatch Job Responsibility: (BILLING & ANALYST-6 Year’s) v Transport - Bill Received & Checked then Submitted – Monthly 15 Crores (As per SOP) v Payment / OS - Payment Request ( PR ) & Transporters Outstanding follow. v Transport Reports: - Expected Application payment, Provision, POD defects, Delay delivery & Flush ibility: (Accountant – 3 Year’s) v Over All Cash Maintained & Planning v Take care of proper Pvt Account v Every Month Profit & Loss, Balance Sheet Report Submit to Management in Tally 9.0 v Audit Support for Bank reconciliation, Cash tally, TDS file v All the Products Purchase Entry & Fixed the % Margin – Monthly 50 Lakhs v Purchasing re order leave fixing for each item v Take Care of All Purchase Vouchers, Sales Vouchers, Vouchers, Payment Vouchers Should Be Maintain & Submit to Auditor Job Responsibility: (Invite Relative Officer -4 Year’s) v Customer invite & clarify the doubt with Good Relationship v Taking care of opening Account for Demat, Trading, Mutual fund & Insurance v Mutual Fund, Insurance & Financial advising to the clients v Mutual Funds Target Achieved in Monthly 6 Lacks Declaration: I hereby declare that the above given information is true to the best of my knowledge and belief. Thanks & Regards (K. Ramamoorthy)