Job Description – Sales & Marketing Automation Coordinator (HubSpot Specialist) Position Information **Position Title:** Sales & Marketing Automation Coordinator (HubSpot Specialist) **Reports to:** Director – Sales & Marketing **Department:** Sales & Marketing **Location:** Rotorua, NZ / Remote (as approved) Purpose of the Role To manage the end-to-end sales and marketing data flow through HubSpot, ensuring all leads, deals, and campaigns are tracked, nurtured, and reported with accuracy and efficiency. This role acts as the operational link between marketing, sales, and management — combining CRM upkeep, automation, and performance analysis to drive better lead conversion and ROI visibility across QualGroup. Key Responsibilities1. Lead Management · Capture, process, and manage all inbound leads from chat, email, phone, ads, website forms, and telemarketing within HubSpot. · Datamine: Research and identify potential B2B leads that match QualGroup’s Ideal Customer Profile (ICP) using trusted online and offline sources, ensuring all newly sourced leads added into HubSpot are tagged, categorized, and qualified based on ICP fit, size, and buying potential. · Ensure notes, lifecycle stages, and contact/company details are up to date. · Remove irrelevant, duplicate, or inactive deals and contacts. · Support the implementation of QualGroup’s five-stage lead management framework: Lead Generation, Segmentation & Qualification, Lead Nurturing, Lead Scoring & Routing, Measurement of Success. 2. Sales Support · Share filtered contact lists with sales representatives for outreach and follow-ups. · Collect site photos, updates, and notes from sales reps after client visits. · Record sales interactions and notes in HubSpot, ensuring every deal has a clear next action. · Create and assign follow-up tasks to the relevant salespersons. · Monitor open deals; send reminder emails for overdue follow-ups and close lost deals promptly. · Escalate to management when follow-ups are repeatedly delayed. 3. HubSpot CRM / List Management · Maintain clean, structured CRM data — ensuring all companies and contacts are correctly categorized, with active/inactive status and decay managed. · Build and maintain marketing lists and smart segments for campaigns (B2B and B2C). · Oversee lifecycle stage accuracy (Lead, MQL, SQL, Customer, etc.) and data deduplication. · Align CRM records with external data (telemarketing sheets, contact imports, etc.). 4. HubSpot Automation & Marketing Technology · Manage day-to-day operations of HubSpot CRM, including workflows, sequences, and dashboards. · Build and optimize automation workflows for lead nurturing, segmentation, scoring, and routing. · Create and maintain HubSpot lists, sequences, and campaigns to support both B2B and B2C marketing.. · Test and optimize automation logic, subject lines, and CTAs to improve engagement and conversion. · Explore and deploy new HubSpot AI tools and features for improved productivity. 5. Lead, Content & Campaign Alignment · Collaborate with Sales, Telemarketing, Content, and Ad Teams to ensure campaign alignment. · Ensure marketing automation campaigns, emails, and retargeting workflows align with QualGroup’s lead management strategy. · Request creation of landing pages, lead magnets, and forms when required. · Provide feedback to internal and external teams on campaign effectiveness. 6. Marketing & Sales Data Collection & Analysis · Prepare a weekly Sales & Marketing Performance Report, covering budget vs. actual spend vs. ROI, lead and sales conversion metrics, active ad campaign results, and social media insights. · Provide monthly dashboards summarizing trends and KPIs for management review. · Track KPIs such as MQL→SQL conversion, email engagement, CPL, and campaign ROI. 7. Analytics & Continuous Improvement · Build HubSpot reports to monitor performance across every lead management stage. · Identify patterns, gaps, and opportunities for optimization. · Recommend automation or workflow improvements to increase efficiency. · Share monthly insight summaries with actionable recommendations. 8. HubSpot Certification & Continuous Learning · Complete all relevant HubSpot Academy certifications (CRM, Marketing Hub, Sales Hub, Service Hub, Automation, and AI). · Stay updated on new HubSpot and AI features; evaluate potential applications for QualGroup. · Document and share key learnings with the team. Key Performance Indicators (KPIs) Area KPI Frequency Lead Management % of leads correctly categorized and updated Weekly CRM Hygiene <5% duplicate or inactive contacts Monthly Sales Support Timely creation of follow-up tasks and deal updates Daily Automation No. of automated workflows optimized or newly created Quarterly Reporting Weekly and monthly reports submitted on time with accuracy Weekly/Monthly Certification Completion of HubSpot certifications as per learning plan Quarterly Conversion Insight Improvement in MQL→SQL conversion rate Quarterly Skills & Attributes · Strong command of HubSpot CRM and Marketing Hub (workflow automation, sequences, lists, reporting). · Analytical mindset with data-driven decision making. · High attention to detail, accuracy, and data integrity. · Excellent coordination and communication skills. · Proactive learner — stays updated on MarTech tools and AI advancements. · Organized and reliable — able to manage multiple stakeholders and deadlines. Preferred Qualifications · 2+ years of experience in digital marketing, CRM management, or sales coordination. · HubSpot CRM experience required (certifications preferred). · Bachelor’s degree in Marketing, Business, or related discipline. · Understanding of Google Ads, Meta Ads, and lead tracking integrations (advantageous). Job Type: Full-time Pay: ₹20,000.00 - ₹30,000.00 per month Work Location: In person
Odoo Functional Consultant Location: Infopark, Kochi About the Role We are looking for an experienced Odoo Functional Consultant with strong technical knowledge and proven expertise in delivering successful Odoo implementations. The ideal candidate should be passionate about ERP systems, able to bridge business requirements with technical solutions, and comfortable working in a dynamic environment. Key Responsibilities Manage end-to-end Odoo implementations (requirement gathering, solution design, customization, training, and support). Provide live demos and presentations to clients. Functional consulting across CRM, Sales, HR, Accounting, eCommerce, Supply Chain, Logistics, and Finance. Direct and guide technical teams for development and implementation. Support clients with queries, troubleshoot issues, and ensure optimal performance of Odoo systems. Mentor and guide junior implementers/developers. Collaborate with sales/pre-sales team to provide inputs when required. Establish frameworks for Odoo best practices and ensure compliance across projects. Manage Odoo infrastructure including VM setup, PostgreSQL, Odoo installation, Nginx, SSL, and CI/CD pipelines. Maintain repositories (Bitbucket/GitHub) and manage production/test environments. Required Skills & Experience 5+ years of hands-on experience with Odoo (Enterprise Edition). Strong track record of successful Odoo implementations. Solid understanding of Project Management and Agile methodologies. Excellent knowledge of Odoo standard modules and customization capabilities. Experience in setting up CI/CD pipelines, Bitbucket/GitHub repositories. Strong technical knowledge of: Linux, PostgreSQL, Odoo software installation/maintenance. Python programming. Frontend technologies: JavaScript, CSS, HTML, Bootstrap. Software integration (REST API, Web Services, XML-RPC). Good understanding of open-source development and SDLC. Personal Qualities Committed to delivering exceptional customer experience. Proactive, self-motivated, and results-driven. Strong communication skills (verbal & written in English). Ability to manage time effectively and work under tight deadlines. A collaborative team player with flexibility and adaptability. Ownership and accountability for assigned responsibilities. How to Apply Interested candidates are invited to send their resume to [email protected] along with the following details: Current CTC : Expected CTC : Total Years of Odoo Experience : Notice Period : Equal Opportunity Employer At Commerce9, we believe in diversity and inclusion. We are proud to be an equal opportunity employer and welcome applicants from all backgrounds. If this opportunity aligns with your career goals, kindly share your updated resume with us at [email protected] Job Type: Full-time Pay: ₹45,000.00 - ₹55,000.00 per month Work Location: In person
Odoo Functional Consultant Location: Infopark, Kochi About the Role We are looking for an experienced Odoo Functional Consultant with strong technical knowledge and proven expertise in delivering successful Odoo implementations. The ideal candidate should be passionate about ERP systems, able to bridge business requirements with technical solutions, and comfortable working in a dynamic environment. Key Responsibilities Manage end-to-end Odoo implementations (requirement gathering, solution design, customization, training, and support). Provide live demos and presentations to clients. Functional consulting across CRM, Sales, HR, Accounting, eCommerce, Supply Chain, Logistics, and Finance. Direct and guide technical teams for development and implementation. Support clients with queries, troubleshoot issues, and ensure optimal performance of Odoo systems. Mentor and guide junior implementers/developers. Collaborate with sales/pre-sales team to provide inputs when required. Establish frameworks for Odoo best practices and ensure compliance across projects. Manage Odoo infrastructure including VM setup, PostgreSQL, Odoo installation, Nginx, SSL, and CI/CD pipelines. Maintain repositories (Bitbucket/GitHub) and manage production/test environments. Required Skills & Experience 5+ years of hands-on experience with Odoo (Enterprise Edition). Strong track record of successful Odoo implementations. Solid understanding of Project Management and Agile methodologies. Excellent knowledge of Odoo standard modules and customization capabilities. Experience in setting up CI/CD pipelines, Bitbucket/GitHub repositories. Strong technical knowledge of: Linux, PostgreSQL, Odoo software installation/maintenance. Python programming. Frontend technologies: JavaScript, CSS, HTML, Bootstrap. Software integration (REST API, Web Services, XML-RPC). Good understanding of open-source development and SDLC. Personal Qualities Committed to delivering exceptional customer experience. Proactive, self-motivated, and results-driven. Strong communication skills (verbal & written in English). Ability to manage time effectively and work under tight deadlines. A collaborative team player with flexibility and adaptability. Ownership and accountability for assigned responsibilities. How to Apply Interested candidates are invited to send their resume to hr@commerce9.io along with the following details: Current CTC : Expected CTC : Total Years of Odoo Experience : Notice Period : Equal Opportunity Employer At Commerce9, we believe in diversity and inclusion. We are proud to be an equal opportunity employer and welcome applicants from all backgrounds. If this opportunity aligns with your career goals, kindly share your updated resume with us at hr@commerce9.io Job Type: Full-time Pay: ₹45,000.00 - ₹55,000.00 per month Work Location: In person
Odoo Developer (3–4 Years Experience) Location: Infopark, Kochi Role Overview We are seeking a skilled Odoo Developer with 3–4 years of hands-on experience in developing, customizing, and maintaining Odoo ERP solutions. The ideal candidate should be proficient in Python, have a solid understanding of the Odoo framework, and be comfortable working on module development, integrations, and system configurations. Knowledge of Other ERP system is a strong plus. Key Responsibilities Develop and customize Odoo modules, workflows, and reports based on business requirements. Collaborate with functional consultants and business teams to translate requirements into technical solutions. Write clean, efficient, and reusable Python code within the Odoo framework. Perform Odoo ERP system setup, configurations, and upgrades including data migration and access management. Troubleshoot and resolve technical issues, ensuring optimal system performance. Integrate Odoo with third-party applications using APIs and web services. Work with PostgreSQL databases for queries, optimization, and data management. Customize front-end elements using XML, JavaScript, HTML, and CSS. Maintain code repositories (Git, Bitbucket, GitHub) and follow best practices in version control. Stay updated with the latest Odoo versions and features to enhance system efficiency. Assist in deploying solutions on odoo.sh and manage Odoo installations. Support existing applications and contribute to continuous improvements in ERP systems. Requirements 3–4 years of proven experience in Odoo development. Strong knowledge of Python and the Odoo framework. Proficiency in PostgreSQL database management. Experience in customizing Odoo using XML, JavaScript, HTML, and CSS. Understanding of REST APIs, Web Services, and third-party integrations. Familiarity with odoo.sh and Odoo installation processes. Strong problem-solving and debugging skills. Ability to work independently and within a team in a fast-paced environment. Good communication skills for cross-functional collaboration. Experience with other ERP systems is a plus. Domain knowledge in CRM, Sales, HR, Accounting & Finance, SCM, or Retail preferred. Personal Attributes Proactive, self-motivated, and detail-oriented. Strong ownership and accountability of tasks. Ability to manage time effectively and deliver under deadlines. Eagerness to learn and adapt to new ERP technologies. How to Apply Interested candidates can send their resume to hr@commerce9.io, mentioning the following details: Current CTC : Expected CTC : Total Years of Experience in Odoo : Notice Period : If this opportunity aligns with your career goals, kindly share your updated resume with us at hr@commerce9.io Job Type: Full-time Pay: ₹35,000.00 - ₹45,000.00 per month Work Location: In person