Purchase Manager

Job Description – Purchase Manager (Hospitality Industry)

Department: Purchase / Procurement
Designation: Purchase Manager
Industry: Hospitality / Hotels / Restaurants / F&B

Job Summary

The Purchase Manager is responsible for managing the organization's procurement activities, ensuring the timely availability of quality materials, products, and services at competitive prices while maintaining cost efficiency and supplier relationships.

Key Responsibilities

1. Procurement Management

• Plan and manage daily purchasing activities.
• Procure food, beverages, kitchen equipment, consumables, and other operational requirements.
• Ensure timely procurement as per departmental requirements.
• Maintain optimal stock levels and avoid overstocking or shortages.

2. Vendor Management

• Identify, evaluate, and develop reliable suppliers.
• Negotiate pricing, payment terms, and delivery schedules.
• Maintain strong relationships with vendors and suppliers.
• Regularly review vendor performance and service quality.

3. Cost Control

• Ensure purchases are made at competitive market prices.
• Conduct market research and price comparisons.
• Identify opportunities for cost savings.
• Monitor procurement budgets and control unnecessary expenses.

4. Inventory Coordination

• Coordinate with store and inventory teams.
• Monitor stock levels and reorder requirements.
• Ensure proper storage and handling of purchased materials.
• Conduct periodic stock verification.

5. Quality Assurance

• Ensure purchased materials meet company quality standards.
• Verify food product quality, freshness, and expiry dates.
• Coordinate with chefs and operational teams regarding product specifications.
• Handle supplier complaints and quality-related issues.

6. Documentation & Reporting

• Maintain purchase orders, quotations, invoices, and vendor records.
• Ensure proper documentation of all procurement transactions.
• Prepare monthly purchase and cost reports.
• Ensure compliance with company procurement policies.

7. Key Performance Indicators (KPIs)

• Purchase cost reduction and cost savings.
• Timely delivery of materials.
• Vendor performance and supplier reliability.
• Purchase price variance.
• Inventory accuracy and stock availability.
• Quality rejection percentage.
• Compliance with procurement policies.
• Reduction in emergency purchases.

8. Educational Qualification

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• Additional certification in Procurement or Supply Chain Management is preferred.

9. Experience

• 5–8 years of experience in procurement or purchasing.
• Experience in the hospitality, hotel, restaurant, or F&B industry is preferred.
• Strong experience in vendor negotiation and inventory management.

10. Required Skills

• Negotiation and vendor management.
• Procurement planning and cost control.
• Inventory and stock management.
• Market research and price analysis.
• MIS and reporting skills.
• MS Excel and ERP/software knowledge.
• Communication and team management.
• Problem-solving and decision-making.

Immediate Joiners are preferred, Experience in Hospitality industry is prefered

If anyone interested share the updated resume to my mail id hr@ironhill.in

Job Type: Full-time

Pay: ₹20,000.00 - ₹50,000.00 per month

Work Location: In person