Purchase Manager

Job Description for Purchase Manager

Job Overview:

The Purchase Manager is responsible for managing procurement activities, vendor relationships, inventory control, compliance with legal requirements, and aligning procurement strategies with organizational goals. The role demands meticulous attention to detail, proactive communication, and a strategic approach to purchasing and cost optimization.

Location: Delhi

KRA & KPIs

Key Result Areas (KRAs)

• Vouchers of all entry should be correct & within the BM - 1 (Delhi PO).
• NO OF KYC REGISTRATION
• Purchase FMS Step Should be done on time
• Indent(Weekly) Should be done on time
• All Purchase Vendors KYC Should Be Entered in Vendor Registration Form on Time
• Po Alterations

Protocols

• Ensure adherence to organizational procurement policies and legal regulations (MSME Act, GST, etc.).
• Maintain open and clear communication with stakeholders regarding procurement updates.
• Maintain accurate and up-to-date documentation for all purchases, creditors, and inventory.
• Submit necessary approvals for PO cancellations or large-value procurements.
• Ensure timely and accurate submission of all required reports.

Role Tasks:

• Creditor Reporting:
• Submit advance-paid balance summaries to accounts and directors.
• Provide detailed reports of outstanding creditors categorized by duration (6 months, 1 year, etc.), including dispute status.
• Asset & Inventory Management:
• Report on capital WIP ready for use with put-to-use dates.
• Provide fixed asset purchase lists and maintenance updates to accounts.
• Conduct monthly physical stock verification and submit wastage reports.
• Vendor Relations:
• Gather supplier information on category/status (MSME/SME) and liability/outstanding.
• Maintain quarterly reports on small-scale industry supplier creditor balances.
• Procurement Control:
• Submit POs exceeding 30 days without consumption for cancellation approval.
• Submit maintenance reports of spare parts monthly.
• Client Engagement:
• Coordinate gift sourcing and distribution to primary clients within allocated budgets.

Qualification

· Minimum 8 years of experience in a manufacturing company, preferably in the machinery, parts or packaging etc.

· B.Tech or an equivalent qualification.

Skills

• Strong negotiation and communication skills.
• Proficiency in procurement software and tools.
• Analytical thinking and problem-solving.
• Attention to detail and organizational skills.
• Ability to manage monthly purchases worth ₹2 Crore efficiently.
• Experienced in procurement of machinery, packaging material, raw materials, and general items.
• Coordination with vendors and internal teams to ensure timely delivery and cost-effective purchasing.

Knowledge

• Comprehensive understanding of supply chain management.
• Familiarity with MSME regulations, compliance requirements, and accounting principles.
• Knowledge of inventory management and fixed asset tracking.
• Strong knowledge of engineering components and machinery parts.
• Understanding of vendor evaluation, sourcing strategy, and cost benchmarking.
• Practical exposure to purchase planning in a manufacturing setup.

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person