Purchase Executive

Designation: Purchase Executive
Company: Dot Workplace Solutions Pvt. Ltd.
Location: Jigani, Bangalore

1. Educational Qualification

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or any related qualification.
• Diploma / MBA in Supply Chain Management or Materials Management will be an added advantage.

2. Experience

• 1 year of experience in Purchase / Procurement / Vendor Coordination.
• Freshers with relevant internship experience may also be considered.

3. Job Purpose

To support the procurement process by coordinating with vendors, obtaining quotations, processing purchase orders, tracking material deliveries, and ensuring timely procurement of materials as per company requirements.

4. Key Responsibilities

A. Purchase & Procurement

• Handle day-to-day purchasing activities based on internal material requirements.
• Collect and compare quotations from different vendors.
• Prepare and process Purchase Orders (POs) after necessary approvals.
• Ensure procurement of materials at competitive prices and within the required timelines.
• Follow up with vendors for pending quotations and purchase orders.

B. Vendor Management

• Identify and coordinate with new and existing vendors.
• Maintain good relationships with suppliers.
• Follow up on pricing, payment terms, delivery schedules, and material availability.
• Maintain and update vendor databases.

C. Material & Delivery Coordination

• Coordinate with Stores, Production, and other departments for material requirements.
• Track purchase orders and ensure timely delivery of materials.
• Follow up with vendors regarding delayed or pending supplies.
• Coordinate with the Stores Department for material receipt and quality/quantity discrepancies.

D. Documentation & MIS

• Maintain purchase orders, quotations, comparative statements, and vendor records.
• Update purchase trackers and procurement reports.
• Maintain proper documentation of all procurement activities.
• Support invoice verification and coordinate with the Accounts Department for payment-related follow-ups.

E. Cost & Process Management

• Assist in identifying cost-effective purchasing options.
• Compare vendor pricing and negotiate basic commercial terms.
• Ensure purchases are made as per company policies and approval procedures.
• Avoid unnecessary delays in procurement through regular follow-ups.

5. Required Skills

• Basic knowledge of Purchase and Procurement processes.
• Good communication and vendor coordination skills.
• Knowledge of MS Excel and MS Office.
• Familiarity with ERP / Purchase Management Software is preferred.
• Good negotiation and follow-up skills.
• Attention to detail and documentation skills.
• Ability to coordinate with multiple departments.

6. Key Performance Indicators (KPIs)

• Timely processing of purchase requests and purchase orders.
• On-time material delivery.
• Competitive vendor quotations and cost savings.
• Accuracy of purchase documentation.
• Effective vendor coordination and follow-up.
• Reduction in procurement delays.

7. Preferred Industry Experience

Experience in manufacturing, furniture, interior fit-outs, engineering, or related industries will be an added advantage.

Pay: From ₹25,000.00 per month

Benefits:

• Food provided
• Health insurance
• Life insurance
• Provident Fund

Work Location: In person