Company: Sangrila Lifestyle Pvt. Ltd. (Perfumers Club)
Department: Purchase & Inventory Management
Location: Gurugram, Haryana
Employment Type: Full-Time
Work Mode: Work from Office
About the Role
Sangrila Lifestyle Pvt. Ltd. (Perfumers Club) is looking for a detail-oriented and organized Purchase Coordinator to manage inventory records, maintain purchase documentation, coordinate with vendors, and ensure accurate tracking of stock and procurement activities.
The primary responsibility of this role is to maintain proper inventory records, monitor stock levels, track purchase orders, and ensure all purchase-related data is updated accurately and on time.
Key Responsibilities
1. Inventory Management
- Maintain accurate inventory records and update stock entries on a regular basis.
- Monitor stock levels and identify low-stock, excess-stock, and fast-moving items.
- Coordinate with the warehouse team to reconcile physical stock with system records.
- Track inward and outward stock movements and investigate discrepancies.
- Maintain SKU-wise inventory records and ensure proper documentation of stock transfers and adjustments.
- Prepare regular inventory reports and highlight items requiring replenishment.
2. Purchase Record Maintenance
- Maintain and update purchase records, including purchase orders, invoices, bills, and delivery challans.
- Ensure all purchase transactions are accurately recorded in Excel, Google Sheets, or the company's inventory/ERP system.
- Maintain a proper record of vendor details, purchase quantities, rates, payment terms, and delivery schedules.
- Verify purchase invoices against purchase orders and goods received.
- Organize and maintain purchase documents for easy retrieval and audit purposes.
- Track pending purchase orders and ensure records are updated upon receipt of goods.
3. Purchase Coordination & Vendor Management
- Coordinate with vendors and suppliers regarding quotations, product availability, pricing, and delivery timelines.
- Assist in preparing and issuing purchase orders after obtaining the necessary approvals.
- Follow up with vendors for pending deliveries, delayed shipments, and discrepancies in supplied goods.
- Maintain an updated vendor database with contact details, pricing, and purchase history.
- Support the purchase team in comparing quotations and identifying cost-effective procurement options.
4. Reporting & Documentation
- Prepare daily, weekly, and monthly inventory and purchase reports.
- Maintain records of stock received, stock issued, pending orders, and outstanding deliveries.
- Track purchase costs and report discrepancies in invoices or quantities.
- Assist in periodic stock audits and purchase-related reconciliations.
- Ensure purchase and inventory documentation is complete, accurate, and up to date.
5. Internal Coordination
- Coordinate with the warehouse, accounts, operations, and purchase teams to ensure smooth procurement and inventory processes.
- Share stock availability updates and replenishment requirements with the concerned departments.
- Ensure timely communication regarding pending purchases, stock shortages, and delivery issues.
Required Skills & Qualifications
- Graduate in Commerce, Business Administration, Supply Chain Management, or a related field preferred.
- 1–3 years of experience in purchase coordination, inventory management, procurement, or a similar role.
- Strong knowledge of inventory tracking and purchase record maintenance.
- Good working knowledge of MS Excel and Google Sheets.
- Experience with inventory management software or ERP systems will be an advantage.
- Strong attention to detail and numerical accuracy.
- Good communication, coordination, and follow-up skills.
- Ability to maintain organized records and manage multiple tasks efficiently.
Key Performance Indicators (KPIs)
- Accuracy of inventory and purchase records.
- Timely updating of stock entries and purchase transactions.
- Accuracy of physical stock versus system records.
- Timely follow-up and closure of pending purchase orders.
- Proper maintenance of vendor and purchase documentation.
- Timely preparation of inventory and procurement reports.
Ideal Candidate Profile
The ideal candidate should be systematic, detail-oriented, and comfortable working with inventory data, purchase records, vendor coordination, and Excel-based reporting. They should take ownership of maintaining accurate records and ensuring that stock and purchase information is always updated and readily available.
Primary Focus: Inventory management, purchase record maintenance, stock reconciliation, and purchase documentation.
Pay: ₹35,000.00 - ₹40,000.00 per month
Benefits:
- Leave encashment
- Paid sick time
- Provident Fund
Work Location: In person
