Company: Rexnord
Job Title: Purchase Coordinator
Department: Purchase / Procurement
Location: To be specified
Reports To: Purchase Manager / Procurement Head
Job Summary
The Purchase Coordinator is responsible for coordinating purchasing activities, ensuring timely procurement of materials, maintaining supplier relationships, and supporting smooth production and operational activities. The role involves preparing purchase orders, tracking deliveries, coordinating with vendors, and maintaining accurate procurement records while ensuring compliance with company policies and cost targets.
Key Responsibilities
- Prepare and process purchase orders (POs) based on approved purchase requisitions.
- Coordinate with suppliers and vendors to obtain quotations, negotiate pricing, and confirm delivery schedules.
- Follow up on pending purchase orders to ensure timely delivery of materials.
- Coordinate with internal departments, including Production, Stores, Quality, Finance, and Planning, to meet material requirements.
- Maintain vendor databases, purchase records, quotations, and procurement documentation.
- Compare supplier quotations based on price, quality, delivery timelines, and payment terms.
- Monitor material availability and escalate shortages or delays to the concerned departments.
- Coordinate with the Stores and Quality teams for material receipt, inspection, and discrepancy resolution.
- Assist in invoice verification and resolve discrepancies related to purchase orders, delivery challans, and invoices.
- Support vendor development and evaluation activities.
- Track open purchase orders, pending deliveries, and procurement costs.
- Ensure purchasing activities comply with company procedures, quality standards, and applicable policies.
- Prepare periodic reports on purchasing activities, supplier performance, and material delivery status.
Required Qualifications
- Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.
- A diploma or degree in Mechanical Engineering, Industrial Engineering, or a related discipline is an advantage for manufacturing procurement.
- Knowledge of purchasing, procurement, inventory management, and vendor coordination.
Experience
- 1–3 years of experience in purchasing, procurement, or supply chain coordination.
- Experience in a manufacturing or engineering company is preferred.
- Freshers with relevant qualifications and strong coordination skills may also be considered, depending on business requirements.
Skills and Competencies
- Good communication and vendor negotiation skills.
- Strong follow-up, coordination, and organizational abilities.
- Proficiency in MS Excel, Word, and email communication.
- Familiarity with ERP systems such as SAP, Oracle, or similar procurement software is preferred.
- Attention to detail in purchase orders, quotations, invoices, and documentation.
- Ability to prioritize tasks and meet deadlines.
- Problem-solving skills and a customer-focused approach.
Key Performance Indicators (KPIs)
- Timely delivery of purchased materials.
- Reduction in material shortages and procurement delays.
- Purchase order processing accuracy.
- Cost savings and competitive vendor pricing.
- Supplier performance and responsiveness.
- Accuracy and completeness of procurement records.
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
