Genora Global is looking for a polite, organised and dependable receptionist to be the first point of contact for our office. You will keep the office clean, welcoming and well-stocked, and make sure visitors and day-to-day administration run smoothly.
Key Responsibilities
Front desk and visitor management
- Greet and welcome visitors, clients, vendors and candidates professionally
- Maintain a visitor register (name, contact number, company, person visiting, purpose, in/out time)
- Inform employees of visitor arrivals and direct visitors appropriately
- Answer, screen and forward phone calls and emails; take messages when needed
- Handle courier, parcel and mail entries
Office upkeep and hygiene
- Ensure the reception, workstations, meeting rooms, pantry and washrooms are clean, tidy and presentable
- Coordinate with housekeeping staff and follow up on cleaning schedules
- Maintain hygiene standards (sanitiser, tissues, handwash, pantry cleanliness)
- Arrange meeting rooms before and after meetings
Supplies and inventory
- Monitor stock of stationery, pantry items, cleaning materials and other office supplies
- Raise requests and place orders in time; keep a basic inventory record
- Coordinate with vendors for repairs, maintenance and deliveries (water, AC, printers, etc.)
Administration and records
- Maintain records and entries (visitors, couriers, keys, assets, attendance support, petty cash if assigned)
- Organise and file documents, both physical and digital
- Support HR/admin with onboarding logistics, ID cards, access cards and similar tasks
Internal communication
- Coordinate with employees across departments and relay messages and announcements
- Be the point of contact for basic office-related requests and issues
- Escalate maintenance, security or safety concerns to the right person promptly
Requirements
- Graduate in any stream (a diploma or experience in front office/admin is a plus)
- 1 to 2 years of experience as a receptionist or office/admin assistant (freshers with strong communication skills may be considered)
- Good spoken and written English and Hindi
- Working knowledge of MS Office (Word, Excel, Outlook) and email
- Well-groomed, professional and courteous
- Strong organisation, multitasking and follow-up skills
- Reliable and punctual, and comfortable working on-site every weekday
- Preferably residing in or near Navi Mumbai
What We Offer
- Stable, full-time role with a fixed Monday to Friday schedule
- Professional office environment
Pay: 12,000.00 per month
Work Location: In person
