Executive Assistant to the Director Position Overview: This position offers the opportunity to work closely with senior leadership in a dynamic and fast-paced environment, providing the individual with exposure to key business operations and strategic decision-making processes. The Executive Assistant will play a vital role in ensuring the Directors’ time is managed effectively and that critical business tasks are carried out smoothly. Key Responsibilities: Administrative Support: Calendar and Scheduling Management: Actively manage the calendars of the Directors, prioritizing business needs to ensure effective time management. Offer scheduling alternatives and trade-offs as necessary, with timely reminders of upcoming events. Travel Management: Organize and coordinate travel logistics, including flights, accommodations, ground transportation, visa processing, and detailed itineraries. Ensure that all travel is well-planned and executed smoothly. Meeting Preparation: Support Directors by preparing materials for meetings, including drafting slides, taking meeting notes, and ensuring action items are noted and followed up on. Aid in the strategic preparation for high-level meetings by providing research and relevant data. Operational & Strategic Support: Strategic Decision-Making: Gather, analyse, and present relevant data, insights, and reports to facilitate decision-making by the Directors. Ensure that they have all necessary information for efficient decision-making, especially for key company initiatives. Project Monitoring and Coordination: Track progress on strategic projects, ensuring deadlines and milestones are met. Act as a liaison between Directors and teams to ensure that post-meeting actions are followed up on and completed. Monitor the progress of key initiatives and report on any developments. Data Management and Reporting: Ensure the accuracy of company-wide operational data. Prepare regular reports summarizing data for the Directors and assist with performance metrics to identify variances and facilitate effective decision-making. Communication & Liaison: Stakeholder Communication: Serve as the primary point of contact between the Directors and internal/external stakeholders. Facilitate the flow of communication to ensure the timely exchange of information. Handle sensitive and confidential information with discretion and professionalism. Follow-up and Accountability: Ensure that all action items are clearly assigned during meetings, and follow up on their completion. Ensure all deliverables are tracked and met within the appropriate timeframe. Business Development Support: Client Relationship Management: Maintain and administer an accurate client contact database, ensuring timely input and updates of new client contacts. Support business development efforts by providing logistical and administrative assistance in client relations. Qualifications: Education: Bachelor’s degree in Engineering, Business, or a related field, or equivalent professional experience. Skills & Experience: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience managing multiple priorities, administrative coordination, and logistics. Strong organizational skills and attention to detail with the ability to multi-task effectively. Excellent written and verbal communication skills. Ability to draft professional documents and presentations. Familiarity with data analysis and reporting to support strategic decision-making. Personal Attributes: High level of professionalism, discretion, and integrity in dealing with sensitive and confidential information. Proactive, self-starter with the ability to anticipate needs and take initiative. Strong problem-solving skills with the ability to handle complex tasks and coordinate across teams. Show more Show less
Monomark Engineering (India) Pvt Ltd is a trusted engineering solutions provider founded in 1985 by Mr. Narendra Chordia. The company specializes in Comprehensive O&M, large industrial projects, and metal fabrication with a state-of-the-art manufacturing facility and a Centralised Maintenance workshop near Chittorgarh, Rajasthan. Monomark operates across more than 10 states and UTs in India, with a vision to become the world's most trusted brand in engineering solutions. We are seeking a skilled and detail-oriented Accountant to join our finance team. The ideal candidate will have a strong background in accounting principles, financial reporting. As an Accountant, you will be responsible for maintaining financial records, preparing reports, ensuring the accuracy of financial transactions, and supporting audits to ensure compliance with regulations. Key Responsibilities: - Prepare and maintain accurate financial statements, including balance sheets, income statements, and cash flow statements. - Assist in the preparation of monthly, quarterly, and annual financial reports. - Ensure timely and accurate recording of all financial transactions, including journal entries, account reconciliations, and accruals. - Ensure compliance with relevant financial regulations, tax laws, and accounting principles. - Assist with external audits and work closely with auditors to resolve any discrepancies or queries. - Prepare and submit tax filings, including VAT, corporate tax, and other statutory returns. - Maintain and update the general ledger and other financial records in accounting software. Requirements: - Bachelors degree in Accounting, Finance, or a related field. - Proven experience of 4-5 years as a Financial Accountant or similar role in accounting. - Strong knowledge of accounting principles and financial regulations. - Proficiency in accounting software such as busy/tally and Microsoft Excel. - Strong analytical skills and attention to detail. - Excellent organizational and time-management skills. - Ability to work independently and collaboratively in a team environment. - Strong communication skills, both verbal and written. - Familiarity with tax laws and regulations is desirable. Preferred Skills: - Exposure to internal and external audits. - Knowledge of financial analysis and reporting. - Ability to adapt to changing financial regulations and business needs.,