Location: Mumbai
Department: Human Resources
Experience: 5–8 Years
About the Role
We are looking for a proactive and detail-oriented HR professional to manage and streamline the organisation's HR operations, payroll, compliance and administration functions. The role will involve managing the complete employee lifecycle, ensuring smooth HR processes, driving performance management systems and providing data-driven insights to leadership through regular HR MIS and dashboards.
The ideal candidate should be hands-on, process-oriented and capable of independently managing HR operations in a fast-paced work environment.
Key Responsibilities
1. Payroll Management
- Manage end-to-end monthly payroll processing, ensuring accuracy and timely salary disbursement.
- Validate attendance, leave records, reimbursements, deductions and other payroll inputs.
- Coordinate with the Finance team for payroll closure and salary processing.
- Handle payroll discrepancies, employee queries and full & final settlements.
- Maintain payroll records and ensure proper documentation.
2. HR Operations & HRMS Management
- Oversee day-to-day HR operations and maintain accurate employee records and documentation.
- Manage and monitor HRMS (Keka), ensuring employee data accuracy and timely updates.
- Identify opportunities to improve HRMS workflows, processes and automation.
- Ensure timely completion of employee confirmation processes within the defined timelines.
- Conduct monthly Founders' Orientation for new employees.
- Support managers and employees in effectively using HRMS functionalities.
- Manage onboarding, employee documentation, transfers, exits and other employee lifecycle processes.
3. Compliance & Policy Management
- Ensure adherence to applicable labour laws and statutory compliance requirements.
- Manage statutory compliance related to PF, ESIC, Professional Tax, TDS and other applicable regulations.
- Maintain compliance calendars, records and documentation for audits.
- Stay updated with changes in labour laws and ensure timely implementation.
- Review, update and communicate HR policies and organisational guidelines.
- Guide managers on HR policies and compliance-related matters.
4. Performance Management System (PMS)
- Drive the annual Performance Management System (PMS) process across the organisation.
- Develop and maintain the PMS calendar and ensure timely completion of review cycles.
- Coordinate with Keka support for PMS configuration and process-related requirements.
- Work closely with department heads and managers to ensure smooth implementation.
- Conduct manager orientation and provide guidance on the performance review process.
- Track review completion, share reminders and prepare PMS dashboards and reports for leadership.
5. Administration & Workplace Management
- Oversee day-to-day office administration and workplace operations.
- Coordinate with Admin, IT vendors and facility teams to ensure smooth office functioning.
- Manage employee asset allocation, including laptop issuance, tracking and recovery.
- Ensure joining assets and workplace requirements are arranged before employee onboarding.
- Address employee workplace-related concerns and ensure timely resolution.
- Establish and maintain efficient administrative processes and asset management trackers.
6. HR MIS & Management Reporting
- Prepare and maintain monthly HR dashboards, MIS reports and management scorecards.
- Track and analyse key HR metrics, including headcount, attrition, hiring, absenteeism, grievances and payroll trends.
- Maintain employee retention trackers and support Early Warning System (EWS) reporting through relevant data insights.
- Identify employee-related trends, potential concerns and organisational red flags.
- Prepare monthly and quarterly HR reports and leadership review presentations.
- Provide meaningful data-driven insights to leadership to support workforce planning and people-related decisions.
Skills & Requirements
- 5–8 years of relevant experience in HR Operations, Payroll, Compliance and Administration.
- Strong understanding of end-to-end payroll processing and statutory compliance.
- Hands-on experience working with HRMS platforms; knowledge of Keka will be preferred.
- Experience in managing PMS cycles and coordinating with department heads.
- Strong proficiency in MS Excel, HR MIS, dashboards and reporting.
- Good understanding of labour laws and statutory regulations.
- Strong organisational, analytical and problem-solving skills.
- Ability to independently manage multiple HR processes and work with cross-functional teams.
- Excellent communication and stakeholder management skills.
- Ability to maintain confidentiality and handle sensitive employee information.
Pay: ₹40,000.00 - ₹50,000.00 per month
Work Location: In person
