Logistics Coordinator

LOGISTICS COORDINATOR

Job Purpose

Key Responsibilities

A. Customs Clearance - Import & Export

• Coordinate import and export customs clearance activities.
• Liaise with Customs House Agents (CHA), customs brokers and government authorities.
• Handle and verify Bill of Entry, Shipping Bill, commercial invoices, packing lists and other customs documents.
• Coordinate duty payments, customs examination, assessment and shipment release.
• Ensure compliance with Indian customs regulations and import/export procedures.
• Follow up on customs delays and resolve clearance-related issues.

B. Sea Freight & Air Freight

• Coordinate international sea freight and air freight shipments.
• Obtain freight quotations and coordinate with shipping lines, airlines and freight forwarders.
• Arrange shipment bookings, cargo collection and delivery.
• Monitor ETD, ETA, vessel/flight schedules and shipment status.
• Coordinate import and export shipments from origin to final destination.
• Follow up on delivery orders, Bills of Lading, Air Waybills and proof of delivery.

C. Interstate Transportation & State Border Clearances

• Coordinate transportation of goods between different states in India.
• Ensure compliance with GST requirements and interstate movement documentation.
• Prepare and verify E-Way Bills, tax invoices, delivery challans and other applicable documents.
• Coordinate with transporters for state border/transit requirements and applicable state-specific permits.
• Monitor vehicle movement and resolve transportation or documentation issues at state borders.
• Ensure timely delivery to customers, warehouses and project locations.

D. Logistics Documentation

• Prepare and verify commercial invoices, packing lists, delivery challans and transport documents.
• Maintain import/export shipment files and records.
• Coordinate Certificate of Origin, insurance documents and other applicable certificates.
• Maintain accurate shipment trackers and logistics reports.
• Ensure proper documentation and record keeping for audit and compliance purposes.

E. Vendor & Transporter Coordination

• Coordinate with transporters, freight forwarders, shipping lines, airlines and clearing agents.
• Obtain and compare freight quotations.
• Monitor vendor performance and delivery commitments.
• Follow up on pending shipments, delays and outstanding documents.

Qualifications & Experience

• Graduate in Logistics, Supply Chain Management, Commerce or a related field.
• 3-6 years of experience in logistics operations.
• Strong practical experience in Indian customs clearance.
• Hands-on experience in both sea freight and air freight operations.
• Experience in interstate transportation and state border documentation.
• Good knowledge of GST, E-Way Bills and import/export documentation.
• Good knowledge of MS Excel and logistics tracking systems.

Required Skills

• Strong coordination and communication skills.
• Good documentation and follow-up capabilities.
• Ability to manage multiple shipments simultaneously.
• Problem-solving and negotiation skills.
• Ability to work independently and meet shipment deadlines.

Preferred Experience

• Experience handling industrial, engineering, chemical or project cargo.
• Knowledge of dangerous goods (DG) transportation and documentation.
• Experience working with international freight forwarders and customs brokers.