Logistic Assistant- OSC

Roles and Responsibilities

Specific roles and responsibilities of the Logistic Assistant of One Stop Centre would be as follows:

1. OSC front desk/reception area

• Management of OSC especially front office tasks including client registrations. • Navigation of clients to services, responding to queries, record keeping and maintenance of relevant documents and files.

• Accompanying OSC team during demand generation meetings, health camps, networking meetings and other events

2. Supply Chain Management

• Manage and coordinate the procurement of supplies, equipment, and commodities. • Maintain an organized inventory of all logistical assets and commodities.

• Arrange commodities based on their expiry dates.

3. Distribution and Dispatch:

• Coordinate the distribution of supplies to different program locations or outreach sites.

4. Quality Assurance

• Monitor the quality of indented commodities (for e.g. Viability of screening kits) and equipment to ensure they meet the required standards.

• Conduct regular checks to verify the condition of materials/commodities in storage.

5. Asset Tracking

• Implement systems for tracking and managing program assets, including equipment, MIS formats and commodities. • Maintain accurate records of asset/commodity usage and maintenance.

6. Budget Management

• Assist Centre Manager in advance budget planning for the upcoming month, based on activities and staff travel planned. Compilation and management of logistics-related expenses.

• Track expenditures and ensure adherence to budgetary constraints. Provide timely feedback to the Centre Manager.

7. Documentation and Reporting • Maintain detailed and accurate documentation related to logistics, including invoices, receipts, and delivery records.

• Prepare regular reports on logistics activities for program management.

8. Compliance: • Ensure compliance with program policies, regulations, and procurement procedures.

9. Collaboration with Program Teams:

• Collaborate with OSC staff to understand logistical needs for different activities.

• Participate in planning meetings to align logistics with program goals. o Communication to State Manager as per requirement of the project

10. Others • Receive, deliver, courier documents and other materials to other facilities and stakeholders, as per program need.

• Ensuring refreshments for meetings, guests and staff/s and other events.

• Extend support to OSC staff as and when required.

• Support Outreach workers in community outreach, disease screening as per need (after initial training) and follow up of clients in the field. Reporting

• Reporting to Centre Manager of the One Stop Centre on programmatic issues. Qualification and Competencies

• 10+2/Intermediate/High school diploma or equivalent (educational requirements may vary).

• Knowledge of HIV/AIDS prevention strategies and community health.

• Preference will be given individuals from TG/MSM/PWID/FSW/PLHIV community.

• In case of PWID, the candidate should be stable on OST or clients who have completed OST treatment.

• Ability to speak, understand, read and write in Hindi, English and/or regional language based on the State of operations.

• Unbiased views about and interested to work with at risk communities like H/TG/MSM and PWID in HIV and AIDS sector.

• Basic knowledge of data recording and compilation mechanisms.

• Ability to work independently and as part of a team.

Job Type: Full-time

Pay: ₹15,000.00 - ₹17,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person