Kawasaki Solar Warehousing

1. Introduction Kawasaki Solar Warehousing Pvt. Ltd. (KSW) is a pioneering agri-logistics company dedicated to transforming India’s agricultural value chain through solar-powered temperature-controlled warehouses, participatory farming, and integrated cold-chain logistics solutions. With operations currently active at Singur (Hooghly) and Siliguri (North Bengal), KSW is strengthening its financial and accounting systems to ensure efficiency, compliance, and transparency across all business processes. In this context, KSW invites proposals from qualified and experienced individual Tally Software Consultants for the installation, customization, integration, and ongoing support of the Tally ERP system at its two warehouses. 2. Objective of the RFP The purpose of this RFP is to identify a competent individual consultant who can deliver end-to-end Tally implementation and support services — from system installation and configuration to data migration, team training, and long-term maintenance — tailored to KSW’s operational and financial workflows. 3. Scope of Work The selected consultant will be responsible for the following activities: 3.1. Installation & Configuration Installation of Tally ERP software at both Singur and Siliguri warehouses. Setting up company profiles, ledgers, cost centers, inventory modules, and other necessary accounting features. 3.2. Customization & Optimization Customizing Tally modules to align with KSW’s business requirements, including: Procurement, warehousing, and value-add transaction records Cost center-based budgeting and expense tracking Asset register, depreciation schedule, and compliance reports 3.3. Data Migration & Integration Importing and migrating existing accounting, procurement, and vendor data. Integrating Tally with current Excel-based systems and workflows. 3.4. Training & Capacity Building Conducting practical training sessions for accounts and operations teams. Providing user manuals and best-practice guidelines for daily usage. 3.5. AMC & Ongoing Support Providing post-implementation support under an Annual Maintenance Contract (AMC), including troubleshooting, remote assistance, updates, and version upgrades. Conducting monthly system checks and quarterly review meetings. 4. Proposal Submission Guidelines Interested individual consultants are requested to submit a detailed proposal including the following: Profile & Credentials – Personal background, years of experience, area of expertise, and details of similar assignments handled. Technical Proposal – Approach and methodology, proposed customization plan, data migration strategy, and implementation process. Financial Proposal – Comprehensive cost breakdown for: ü Initial installation & setup ü Customization & training ü Data migration (if applicable) ü AMC / annual support charges Project Timeline – Expected duration of each phase and total implementation schedule. Support Model – Details of support availability, response time, and escalation process. 5. Eligibility Criteria Minimum 3 years of experience in Tally ERP implementation and customization. Proven experience working with warehousing, logistics, agriculture, or SME enterprises (preferred). Ability to provide on-site and remote support in West Bengal. Must possess a valid PAN card and GST registration (if applicable) as an independent consultant. 6. Evaluation Criteria Proposals will be evaluated based on the following parameters: Evaluation Parameter Weightage Technical Expertise & Experience 30% Understanding of Scope & Methodology 20% Financial Proposal 30% Implementation Timeline 10% Post-Implementation Support 10% 7. Tentative Timeline Activity Date RFP Release Date 20 October, 25 Last Date for Proposal Submission 7 November, 2025 Evaluation of Proposals 15 November,25 Award of Work 1 December, 25 Project Kick-off 2 January, 26 8. Submission Details All proposals must be submitted in PDF format by email to: To: Mr. Debabrata Mandal General Manager – Operations Kawasaki Solar Warehousing Pvt. Ltd. Email: debabrata_m@indiasolarwarehousing.jp Phone: 8013143162 Address: Plot 10-12, Dabgram Industrial Estate, Phase II, Block – Rajganj, District – Jalpaiguri, West Bengal – 734015, India, P.O.: Satellite Township. 9. Terms & Conditions KSW reserves the right to accept or reject any proposal without assigning reasons. All costs associated with the proposal preparation will be borne by the consultant. The selected consultant must sign a Non-Disclosure Agreement (NDA) prior to commencement of work. Payment terms and schedule will be mutually agreed upon before the start of the assignment.