Administrative and Clerical Support - Perform general administrative duties such as document preparation, and maintaining organized filing systems - both digital and physical. Manage incoming and outgoing correspondence, including emails and mail. Maintain and update databases, contact lists, and employee directories and records. Assist with basic bookkeeping tasks, such as tracking expenses and processing invoices. Reception and Communication - Act as the first point of contact for the office, greeting and directing visitors in a professional and friendly manner. Answer and screen incoming phone calls, take messages, and route calls to the appropriate person or department. Manage general email inquiries and forward them as needed. Office Operations - Order, manage, and maintain an inventory of office supplies and equipment. Coordinate and schedule meetings, appointments, and travel arrangements for staff. Troubleshoot basic office equipment issues (e.g., printers, scanners) and coordinate with IT or repair services when necessary. Team Support - Provide support to various departments and staff members with ad-hoc projects and tasks. Assist with new employee onboarding by preparing workspaces and providing necessary materials. Handle sensitive and confidential information with discretion and professionalism.
The Architectural Draftsman will be responsible for creating detailed technical drawings using CAD software. You will collaborate with architects and engineers to ensure that designs are buildable, compliant with local building codes, and accurately reflect the project’s specifications. Key Responsibilities Technical Drawing: Prepare floor plans, elevations, sections, and site plans from rough sketches provided by architects. Software Modeling: Utilize AutoCAD to create 2D drafts. Compliance: Research and apply local building codes, zoning bylaws, and safety regulations to all drawings. Coordination: Integrate structural, electrical, and mechanical (MEP) designs into the architectural set to identify and resolve "clashes" before construction. Site Visits: Conduct field measurements and surveys of existing buildings to create accurate "as-built" drawings. Documentation: Maintain organized project files, manage drawing revisions, and prepare sets for permit applications and contractor bidding.
The Accountant & Office Assistant role is a versatile "hybrid" position, common in small-to-medium businesses where one person handles both the financial books and the daily administrative operations. The Accountant & Office Assistant ensures the company’s financial records are accurate and up-to-date while maintaining a professional and organized office environment. This role serves as the backbone of the organization, bridging the gap between finance and general administration. Key Responsibilities 1.Financial & Accounting Duties Accounts Payable/Receivable: Process incoming vendor invoices, issue customer bills, and follow up on overdue payments. Bookkeeping: Record daily financial transactions in accounting software (e.g., QuickBooks, Tally, or SAP). Reconciliations: Perform monthly bank and credit card reconciliations to ensure ledger accuracy. Payroll Support: Assist in gathering timecards, calculating benefits, and preparing payroll runs. Reporting: Assist in the preparation of monthly profit and loss (P&L) statements, balance sheets, and budget forecasts. Tax Compliance: Help organize documentation for tax filings and ensure VAT/GST compliance. 2. Office Administration Duties Front Desk & Communication: Answer phone calls, manage the company email inbox, and greet visitors or clients. Inventory Management: Monitor and order office supplies, ensuring the team has necessary tools and snacks/refreshments. Document Management: Maintain a rigorous digital and physical filing system for contracts, receipts, and legal documents. Scheduling: Coordinate meetings, manage executive calendars, and assist in planning company events. Vendor Liaison: Act as the primary point of contact for utility providers, landlords, and office maintenance services. Requirements & Skills Proficiency in MS Excel, High attention to detail and accuracy. Experience with Accounting Software Strong multitasking and time management. Excellent written and verbal communication Fast and accurate data entry Ability to handle confidential information Education & Experience Education: Bachelor’s degree or Diploma in Accounting, Finance, or Business Administration. Experience: Minimum 1 year of experience in an office environment or entry-level accounting role.