Job Title: HR & Admin Executive
Department: Human Resources & Administration
Employment Type: Full-Time
Experience: 1–3 Years
Location: Borivali West
Job Summary
We are looking for a proactive, organised, and detail-oriented HR & Admin Executive to manage day-to-day human resource operations and office administration. The candidate will be responsible for recruitment coordination, employee documentation, attendance and leave management, payroll coordination, employee engagement, and maintaining a smooth and efficient workplace.
The ideal candidate should have good communication skills, strong organisational abilities, and the ability to handle multiple responsibilities in a fast-paced work environment.
Key Responsibilities1. Human Resources Operations
- Manage the employee lifecycle, including onboarding, induction, confirmation, and exit formalities.
- Maintain employee records, personal files, HR databases, and documentation.
- Prepare and issue offer letters, appointment letters, employment agreements, experience letters, and relieving letters.
- Maintain attendance, leave records, working hours, and employee timesheets.
- Coordinate with employees and management regarding HR policies, attendance, leave, and workplace requirements.
- Assist in implementing HR policies, procedures, and employee communication guidelines.
- Handle employee queries and support the resolution of routine workplace concerns.
2. Recruitment & Talent Acquisition
- Coordinate recruitment activities, including job postings, candidate sourcing, and resume screening.
- Schedule interviews and coordinate with hiring managers and candidates.
- Maintain recruitment trackers and update candidate progress.
- Follow up with selected candidates regarding documentation, offers, and joining dates.
- Support onboarding activities for new employees.
3. Payroll & Compliance Coordination
- Prepare and verify monthly attendance, leave, and payroll inputs.
- Coordinate with the accounts team, management, and external payroll consultants for salary processing.
- Assist in preparing and distributing monthly payslips.
- Maintain salary records, employee compensation details, and reimbursement trackers.
- Coordinate documentation and processes related to PF, ESI, professional tax, TDS, and other applicable statutory requirements.
- Maintain compliance-related records and coordinate with external consultants to ensure timely filings and documentation.
4. Office Administration & Facilities Management
- Manage daily office operations, facilities, housekeeping, and workplace maintenance.
- Monitor office supplies, stationery, pantry inventory, and other administrative requirements.
- Coordinate procurement of office equipment, furniture, consumables, and employee essentials.
- Obtain quotations, seek approvals, coordinate with vendors, and track deliveries and payments.
- Maintain records of office expenses, petty cash, reimbursements, invoices, and supporting documents.
- Coordinate courier services, deliveries, office access, ID cards, and other administrative activities.
- Maintain vendor records and ensure timely follow-ups for pending services and payments.
5. Employee Engagement & Workplace Management
- Coordinate employee engagement activities, celebrations, meetings, and internal events.
- Communicate HR announcements, policy updates, and workplace guidelines.
- Maintain professional communication between employees, HR, and management.
- Support employee welfare initiatives and help maintain a positive and productive work environment.
- Maintain confidentiality of employee information, salary details, and company records.
6. HR Reporting & Documentation
- Maintain and update HR trackers for attendance, leave, recruitment, onboarding, payroll, reimbursements, and employee records.
- Prepare periodic HR and administrative reports for management.
- Ensure employee documentation is complete, accurate, and properly organised.
- Assist in implementing HRMS software and improving HR workflows and administrative processes.
- Identify opportunities to improve operational efficiency through better documentation, tracking, and automation.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, Psychology, Commerce, or a related field.
- 1–3 years of experience in HR operations, administration, or a similar role.
- Knowledge of recruitment, employee documentation, attendance management, payroll coordination, and office administration.
- Basic understanding of Indian labour laws and statutory compliance requirements.
- Proficiency in MS Excel, Word, Google Sheets, email, and other office productivity tools.
- Experience with HRMS or attendance management software is an advantage.
Required Skills
- Excellent verbal and written communication skills.
- Strong organisational and time-management abilities.
- Attention to detail and accuracy in maintaining records.
- Ability to multitask and manage competing priorities.
- Professionalism, discretion, and confidentiality.
- Problem-solving skills and a proactive approach to responsibilities.
- Ability to coordinate effectively with employees, management, vendors, and external consultants.
Key Performance Indicators (KPIs)
- Accuracy and timely completion of attendance and payroll inputs.
- Timely completion of onboarding and employee documentation.
- Recruitment coordination and candidate follow-up efficiency.
- Accuracy and maintenance of HR and administrative records.
- Timely processing and tracking of reimbursements and office expenses.
- Effective vendor coordination and office resource management.
- Compliance documentation and timely follow-up on statutory requirements.
- Timely completion of assigned HR and administrative tasks.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
