. HR (Human Resources) – Roles & Responsibilities
- Recruitment: Prepare job descriptions, post vacancies, screen resumes, schedule interviews, and coordinate with candidates.
- Employee Onboarding: Collect employee documents, issue appointment letters, and complete joining formalities.
- Attendance & Leave Management: Maintain attendance, track late arrivals, manage leave requests, and prepare attendance reports.
- Payroll Coordination: Collect attendance and leave data and coordinate salary processing with the accounts team.
- Employee Records: Maintain employee files, personal details, certificates, and other HR documents.
- Performance Management: Monitor employee performance, coordinate appraisals, and report employee activities to management.
- Employee Engagement: Address employee concerns, maintain discipline, and support a positive workplace.
- HR Policies: Communicate company rules, policies, and procedures to employees.
- Daily Reporting: Submit daily HR updates and recruitment reports to the Managing Director (MD).
Administration – Roles & Responsibilities
- Office Management: Ensure smooth day-to-day office operations.
- Documentation: Maintain office records, registers, files, and important documents.
- Bills & Invoices: Ensure all bills and invoices are entered in the front office register before submission for approval.
- Office Supplies: Monitor stationery and office materials and arrange purchases when required.
- Vendor Coordination: Coordinate with suppliers, service providers, and maintenance teams.
- Asset Management: Maintain records of office equipment, furniture, keys, and other company assets.
- Travel & Meetings: Arrange meetings, appointments, travel, and accommodation when required.
- Maintenance: Ensure the office is clean, organized, and properly maintained.
- Policy Compliance: Ensure employees follow administrative procedures and company rules.
- Management Support: Prepare reports, coordinate tasks, and complete other administrative duties assigned by the MD.
3. Front Office – Roles & Responsibilities
- Visitor Management: Welcome visitors, clients, candidates, vendors, and guests professionally.
- Phone Calls: Answer incoming calls, transfer calls to the concerned departments, and record messages.
- Candidate Coordination: Contact candidates, confirm interview schedules, and guide them when they arrive.
- Reception Management: Maintain a clean and organized reception area.
- Register Maintenance: Maintain visitor, courier, incoming and outgoing document, and bill registers as required.
- Courier Management: Receive, record, and distribute letters, parcels, and other deliveries.
- Appointment Scheduling: Coordinate appointments and inform the concerned employees or management.
- Document Handling: Receive documents and certificates, acknowledge receipt, and forward them to the relevant department.
- Email & Communication: Monitor the front office email or general inquiries and direct them to the appropriate person.
- Daily Reporting: Report visitors, pending tasks, received documents, and important messages to the concerned manage
Pay: ₹20,000.00 - ₹35,000.00 per month
Work Location: In person
