A. Key Responsibilities
1. US Payroll Processing (Primary Focus)
- Manage US payroll cycles, including wages, overtime, bonuses, tips, deductions, and tax withholdings.
- Review timesheets, attendance, payroll inputs, and employee changes for accuracy.
- Coordinate payroll processing, tax filings, and employee payments with Finance and external payroll providers.
- Reconcile payroll reports, resolve discrepancies, and maintain payroll records.
- Support off-cycle payroll, final pay, and year-end payroll documentation.
2. Employee Lifecycle Management
- Coordinate onboarding, including offer letters, Form I-9 verification, Form W-4 collection, and HRMS setup.
- Manage offboarding, exit documentation, clearances, and final payroll inputs.
- Maintain accurate employee records, personnel files, compensation details, and employment documentation.
- Process employee data and compensation changes based on approved documentation.
3. Benefits & Leave Administration
- Support health insurance, retirement plans, and other employee benefits administration.
- Maintain leave, attendance, benefits, and deduction records.
- Coordinate with benefits providers and respond to routine employee queries.
4. HR Operations & Compliance
- Maintain accurate employee data in HRMS and payroll systems.
- Support compliance with applicable US federal, state, and local employment and payroll requirements.
- Maintain compliance checklists, payroll documentation, and employee records.
- Prepare regular HR reports, headcount reports, payroll summaries, and audit records.
- Maintain confidentiality and escalate compliance concerns or unresolved issues.
5. Talent Acquisition Support
- Assist the TA team with candidate sourcing, screening coordination, interview scheduling, and follow-ups.
- Prepare and update job descriptions, offer letters, and recruitment documents.
- Maintain recruitment trackers and provide updates on hiring progress and joining timelines.
- Coordinate with hiring managers and stakeholders to support timely recruitment.
6. Employee Support & Coordination
- Respond to routine employee queries regarding payroll, benefits, onboarding, and HR policies.
- Coordinate with the US General Manager, HR, Finance, TA, and external service providers.
- Support process improvements and automation of routine HR and payroll activities.
- Escalate employee grievances, payroll issues, and complex HR matters to the appropriate manager.
7. Reporting & Approval Responsibilities
- Report to the Assistant Manager – HRBP and the HR Manager (dual reporting) on assigned responsibilities, work progress, and operational issues.
- Prepare, validate, and reconcile payroll inputs before submitting them for review.
- Follow a maker-checker process, whereby the Executive prepares and checks payroll data, while the HRBP and authorized Finance approver review and approve payroll before final disbursement.
- Implement employee changes, compensation revisions, and hiring documentation only after obtaining the required approvals.
- Support HR and recruitment activities within approved guidelines and escalate exceptions or compliance risks to the HRBP or HR Manager.
- Do not independently authorize payroll payments, salary revisions, hiring offers, or policy exceptions.
B. Required Qualifications & Experience
- Education: Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
- Experience: 2–3 years of hands-on US payroll processing experience (mandatory).
- Working knowledge of US payroll calculations, tax withholdings, overtime, deductions, and payroll reconciliation.
- Understanding of federal, state, and local employment requirements, including multi-state payroll.
- Proficiency in HRMS platforms, payroll software, and Microsoft Excel.
- Basic knowledge of recruitment, candidate sourcing, job descriptions, and onboarding.
- Strong attention to detail and numerical accuracy, with high integrity and confidentiality when handling employee information.
- Good communication, coordination, and problem-solving skills, with the ability to manage multiple tasks and meet deadlines efficiently.
- Ability to work independently while following established approval procedures.
- Aligned to US business hours, with flexibility based on operational needs.
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
Work Location: In person
