HR & Administration Executive

Job Description - HR & Administration Executive

Company:

Job Summary

We are looking for a proactive and organized HR & Administration Executive to manage day-to-day HR activities and administrative operations at our branch offices in Kochi, Ahmedabad, and Bhubaneswar. The ideal candidate should have good communication and coordination skills, attention to detail, and the ability to handle HR and administrative responsibilities efficiently.

Key Responsibilities

Human Resources

• Manage end-to-end recruitment coordination, including sourcing support, interview scheduling, and candidate follow-ups.
• Coordinate employee onboarding, documentation, and joining formalities.
• Maintain employee records, attendance, leave details, and HR documentation.
• Support payroll processing by collecting attendance and other relevant employee data.
• Assist in employee engagement activities and address basic employee queries.
• Ensure HR policies and procedures are followed at the branch level.
• Coordinate with the central HR team for recruitment, employee queries, and other HR activities.

Administration

• Manage day-to-day office administration and ensure smooth branch operations.
• Maintain office supplies, stationery, and inventory records.
• Coordinate with vendors, housekeeping, security, and other service providers.
• Handle office maintenance, facility management, and repair-related requests.
• Maintain administrative records, invoices, bills, and expense statements.
• Coordinate travel, accommodation, and other logistics as required.
• Ensure the office environment is organized, safe, and compliant with company policies.

Skills & Competencies

• Good verbal and written communication skills.
• Strong organizational and coordination abilities.
• Proficiency in MS Office, especially Excel and Word.
• Ability to multitask and manage HR and administrative responsibilities.
• Good interpersonal skills and a problem-solving mindset.
• Ability to work independently and coordinate with multiple stakeholders.

Educational Qualification

• Any graduate; preferably BBA, B.Com, MBA (HR), or a related qualification.

Experience

• 1–3 years of experience in HR operations, office administration, or a similar role.
• Candidates with experience handling both HR and administration activities will be preferred.

Work Location:

Interested candidates can share their updated resumes for consideration.