Main Tasks & Objectives Independent execution of logistical and commercial processing as well as coordination of processes with the corresponding internal departments & external partners, if applicable. Goals of the position - Smooth handling of the operational, supplier-side processes - Smooth handling of operational, customer-side processes - Being the interface to customer and supplier, giving a high degree of service towards supplier and customer - Compliance with compliance-relevant regulations (foreign trade, tax, etc.) -Follow up and track account receivables from customers and account payables to suppliers by due date. Individual Tasks Logistical & commercial processing in ERP : - Processing of purchase trading and sales trading orders for spot and contract transactions (creation of items, adjustment & maintenance of date fields & texts). - Goods call-offs from suppliers and ERP-side mapping of the call-off (PTC) - Creation of call-off in ERP & dispatch of call-off confirmations to customers (STC) - Creation of IBD/OBD for instruction of logistics departments incl. specification of required loading restrictions and delivery details - Creation of Warehouse Instructions (solids) for storage in warehouse, incl. assignment of labeling and posting of Goods Receipt - Maintenance of final loading data (weight, date) in IBD/ OBD as well as Purchase Trading and Sales Trading (relevant for hedging transactions) - Posting of the Goods Issue, if necessary Proof of Delivery - Instructions to document department (certificates of origin, B/Ls, L/Cs, etc. if required) Disposition: - Disposition of purchase & sales quantities (Excel) - Associating Purchase Trading and Sales Trading orders - Inventory management; quantity reconciliation for drop shipments - Inventory monitoring incl. data maintenance (batches, etc.) in SAP/ERP System - Maintenance of inventory lists in Excel - Quantity availability check and agreement with suppliers - Proactive feedback in case of under capacities / overcapacities Logistic handling shipping (manual, without ERP) (container & bulk shipping): - Review of nominations (for FOB pickups/ CFR deliveries) - Forwarding to Shipping Charter for vetting check & obtaining feedback - Examination of preliminary products & independent selection of necessary hedging measures (commissioning of survey services) - Forwarding of ship nominations to suppliers / warehouse / customer (independent of Incoterm) - Preparation of B/L instructions & assignment to appropriate department or suppliers Invoice preparation & verification: - Creation of customer invoices - Check for correctness & plausibility (customs status, customs tariff number, VAT constellation, preference details, origin details, prices) - Checking whether an accounting document has been created - Cancellation & correction of invoices if necessary Creation & dispatch of documents: - If applicable, creation & dispatch of delivery bill (ERP or manual) - If applicable, creation & dispatch of "Warehouse instructions" (solids) Purchasing of services & ERP-side mapping: - Instruction of service providers incl. order & specification of requirements (manual) - Creation of Service Purchase Orders (e.g. customs, survey, storage fees, handling etc.) - Entry of Service Entry Sheets after service provision, cost allocation and release, as well as forwarding of the data to the accounting department Quality Management: - Checking of preloads for product compatibility in case of sea transports - Monitoring of product qualities and origins - Review of analyses and filing in J6NY - Recording of inspection results, incl. Usage Decision (Mini QM / Full QM) - Complaint processing in Sales Force (8-D Report), after direct receipt of a complaint from a business partner - Creation of certificates of analysis Credit: - Monitoring of credit releases of pending shipments provided a stop notice can be resolved by the credit department on short notice Letters of Credit: - Examination of sales letters of credit with regard to the fulfillment of the logistic conditions - Checking for fulfillment of logistical specifications when issuing letters of credit in purchasing (in cooperation with PM) Month/year-end closing: - Execution of month-end settlement (intercompany business) - Reconciliation and adjustment posting of inventories, at year-end closing in compliance with inventory regulations Other: - Provide customer service functions on Order-to-Delivery - Archiving (Digital) - checking for completeness, correctness and subsequent archiving of documents and business related communication (customs and tax audit). - Insurance: preparation of shrinkage reports to the insurance company (>0.5% liquid), processing of claims - Creation of Non Conformities (NCs) - Creation of credit and debit notes (FI notes) to business partners - Support of sample dispatch - Support and participation in department-specific and specialist department-specific projects - Support in the induction of new employees as well as the training and further education of apprentices and trainees. - Compliance with compliance-relevant regulations (foreign trade, tax, etc.) Business Responsibilities - number of inbound deliveries - number of outbound delivieries - number of "trouble shooting" activities - number of NCs - overall customer/supplier satisfaction - collaboration within the team Qualifications & Knowledges Education : Apprentice commercial / freight forwarding with Bachelor Degree Language: English Specific Knowledge: -Logistics background mandatory -Dangerous goods / Foreign trade / Tax regulations -Chemical product handling experience mandatory -Teamwork and a very collaborative and service-oriented mind-set -SAP (or current ERP system) -Salesforce -MS office
As a Logistics Coordinator, your main tasks and objectives involve independently executing logistical and commercial processing while coordinating processes with internal departments and external partners when necessary. Your primary goals include ensuring the smooth handling of operational processes on both the supplier and customer sides, acting as the interface between customers and suppliers to provide a high level of service, and ensuring compliance with relevant regulations such as those related to foreign trade and tax. In this role, you will be responsible for various individual tasks, including logistical and commercial processing in the ERP system. This involves processing purchase trading and sales trading orders, creating call-offs, dispatching call-off confirmations, and creating warehouse instructions. You will also be involved in inventory management, quantity reconciliation, and proactive feedback to suppliers. Additionally, you will handle logistic shipping processes, review nominations, prepare documents such as invoices, and create and dispatch various documents like delivery bills and warehouse instructions. Purchasing services, quality management, credit monitoring, letters of credit examination, and month/year-end closing activities are also part of your responsibilities. Furthermore, you will provide customer service functions, archive documents, handle insurance-related tasks, create non-conformities, credit and debit notes, and support sample dispatch. You will also participate in department-specific projects, assist in the induction of new employees, and ensure compliance with relevant regulations. In terms of business responsibilities, you will be accountable for the number of inbound and outbound deliveries, trouble-shooting activities, non-conformities, overall customer and supplier satisfaction, and collaboration within the team. To qualify for this role, you should have an apprentice commercial or freight forwarding background with a Bachelor's degree, proficiency in English, and specific knowledge in logistics, dangerous goods handling, foreign trade, tax regulations, and chemical product handling. You should also possess teamwork skills, a service-oriented mindset, experience with SAP or similar ERP systems, Salesforce, and MS Office. Your role as a Logistics Coordinator will be crucial in ensuring the efficiency and compliance of logistical and commercial processes while maintaining high levels of customer and supplier satisfaction.,
As an HR Services Specialist, your main objective is to ensure the efficient and effective delivery of HR services through a network of providers. This includes managing talent acquisition, employee on-boarding and off-boarding support, employee relationship inquiries, people and organizational data management, and HR report management. You will play a key role in driving change initiatives within your area of responsibility, collaborating with business leaders across various HR functions. Additionally, you will provide support for HRIS and business process initiatives, offering regional or topic expertise and contributing to the roll-out process in assigned countries. Your responsibilities will also involve local admin management, including overseeing the service management of outsourcing providers to ensure operational quality and cost efficiency. As a key contributor in HR projects, you will work closely with colleagues from different regions and globally to ensure the continuity of existing operations. It is essential that you maintain HR compliance both internally and externally in the assigned countries, which includes adherence to Employee Handbook, HR processes, policies, Employee Agreements, GDPR regulations, and internal and external audits. To excel in this role, you should have proven experience in talent acquisition, compensation, and benefits, along with strong problem-solving and critical thinking skills. A Bachelor's Degree in Human Resources Management or a related field is preferred, coupled with a minimum of 6 years of experience in Human Resources and Administrative roles, including at least 3 years in a supporting management capacity. Analytical skills, fact-based decision-making abilities, self-direction, organizational skills, and effective communication are all essential qualities for success in this position. You should also be comfortable working in a global environment and be adaptable to flexible working arrangements as required.,