Job
Description
Job Title: Executive Assistant to Managing Partner Location: Mumbai, Maharashtra Employment Type: Full-Time, On-Site Position Overview We are seeking a highly organized and proactive Executive Assistant to support our Managing Partner. This pivotal role involves managing daily operations, facilitating strategic initiatives, and ensuring effective communication across the firm. The ideal candidate will possess exceptional organizational skills, discretion in handling confidential information, and the ability to anticipate the needs of a senior leader in a fast-paced environment. Key Responsibilities Executive Support & Calendar Management Manage the Managing Partner’s calendar, including scheduling internal and external meetings. Coordinate travel arrangements, including flights, accommodations, and itineraries. Screen and prioritize emails, calls, and correspondence on behalf of the Managing Partner. Administrative & Office Management Prepare and edit documents, reports, and presentations as required. Maintain accurate and up-to-date records and files. Organize and maintain filing systems, both electronic and physical. Client & Stakeholder Communication Serve as the primary point of contact between the Managing Partner and clients, staff, and external parties. Draft correspondence, memos, and reports as required. Assist in preparing proposals, presentations, and meeting materials. Project & Task Coordination Assist in tracking deadlines, deliverables, and action items for ongoing projects. Conduct research and prepare briefing materials for meetings. Support in business development initiatives, client follow-ups, and event coordination. Finance & Compliance Assistance Process expense claims, invoices, and reimbursements. Assist with basic financial reporting and compliance documentation. Liaise with internal teams to ensure smooth workflow and adherence to deadlines. Qualifications Education & Experience Bachelor’s degree in Business Administration, Accounting, Finance, or a related field. Minimum of 5-10 years of experience as an Executive Assistant or similar role, preferably in an accounting, finance, or professional services firm Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Excel Pivot, Look Up. Soft Skills Excellent organizational, communication, and problem-solving skills. Strong ability to handle confidential information with discretion. High level of professionalism, proactive mindset, and ability to work independently under minimal supervision Job Types: Full-time, Permanent, Fresher Pay: ₹500,000.00 - ₹900,000.00 per year Benefits: Provident Fund Schedule: Day shift Monday to Friday Weekend availability Ability to commute/relocate: Nariman Point, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred) Application Question(s): What is your current CTC? What is your expected CTC? What is your Notice Period? If need be are you willing to work long hours? If need be are you willing to work on Saturday & Sunday? Education: Master's (Required) Experience: Executive Assistant: 10 years (Preferred) Language: English (Required) Work Location: In person
