Executive Assistant To CEO

Key Responsibilities:

Calendar & Schedule Management

• Manage and optimize the CEO's daily calendar, appointments, and meetings
• Prioritize and coordinate internal and external meetings, travel, and events
• Prepare and distribute agendas, meeting materials, and follow-up notes

Communication & Correspondence

• Screen and manage incoming calls, emails, and correspondence on behalf of the CEO
• Draft, review, and send communications, presentations, and reports
• Liaise with internal departments, board members, clients, and external partners

Travel & Logistics Coordination

• Plan and arrange domestic and international travel, accommodations, and itineraries
• Organize logistics for conferences, board meetings, and offsite events

Office & Project Support

• Assist with special projects, research, and data analysis as directed by the CEO
• Maintain confidential files, records, and documentation
• Coordinate with other executive assistants and administrative staff for smooth operations

Relationship Management

• Act as a trusted liaison between the CEO and key stakeholders
• Support the CEO in stakeholder engagement, event planning, and follow-ups

Qualifications:

• Bachelor's degree in Business Administration, Communication, or related field preferred
• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives

Experience:

• 37 years of experience in executive support roles, preferably in corporate or fast-paced environments
• Experience working with C-level executives and board members

Key Skills:

• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• High level of discretion, confidentiality, and professionalism
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and calendar management tools
• Problem-solving attitude and proactive approach
• Ability to work under pressure and meet tight deadlines

Compensation & Benefits: