Executive Assistant

Job Description

KEY RESPONSIBILITIES Providing secretarial and administrative support to Managing Director, including managing schedules, meeting planning, and document preparation. Acting as a liaison between the executive team and internal/external stakeholders, handling communications on their behalf. Managing travel arrangements, itineraries, and event planning for the executive team. Maintaining confidentiality and handling sensitive information with discretion. Coordinating and attending executive meetings, taking minutes, and following up on action items. Overseeing special projects and initiatives as directed by the executive team, including research, report preparation, event coordination, and correspondence handling. Ensuring the executives office operates efficiently by organising files and maintaining records accurately. Manage executive expense reports, invoices, and other financial documents. Handle communications, prioritising important matters and redirecting as appropriate. Assist with preparing and coordinating board meetings, including agenda preparation and minute-taking. Prepare Presentations as needed, hands on Excel and word REQUIRED EXPERIENCE Bachelor’s degree in Business Administration, Office Management, or a related field. 3-5 years of experience as an Executive Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives. Proficiency in office management software Microsoft tools. Excellent written and verbal communication skills. Good time management with the ability to multitask and prioritise tasks in a fast-paced environment. Attention to detail and accuracy in handling tasks and documents. High level of professionalism, integrity, and discretion in handling sensitive information. Excellent interpersonal skills for interacting with stakeholders at all levels. Strong problem-solving and critical thinking skills with the ability to work independently. Experience with business operations and corporate governance. Role & responsibilities Preferred candidate profile Perks and benefits