Job Summary
The Executive - Administration & Human Resources will primarily be responsible for managing office and operational administration (60-70% of the role), while also supporting key HR activities (30-40% of the role). The position requires strong coordination skills, attention to detail, and the ability to work across departments to ensure smooth business operations.
Key Responsibilities
Administration
- Manage day-to-day office administration and coordinate facility-related activities.
- Support administration requirements for office, warehouse, and other company locations.
- Coordinate with vendors, service providers, maintenance agencies, and utility providers.
- Manage company insurance policies including vehicle, factory, and employee medical insurance.
- Track policy renewals, claims processing, documentation, and closure.
- Maintain and renew organizational memberships, licenses, registrations, and subscriptions.
- Coordinate statutory & regulatory filings and other compliance requirements.
- Liaise with consultants, auditors, and government authorities for timely compliance.
- Monitor office assets, inventory, housekeeping, transport, courier, and administrative expenses.
- Support travel arrangements, event coordination, and employee welfare activities.
- Ensure proper maintenance of administrative records and documentation.
Human Resources
- Assist in the end-to-end recruitment process, including sourcing, screening, interview scheduling, and candidate coordination.
- Coordinate employee onboarding, induction, joining formalities, and documentation.
- Maintain employee records, personnel files, and HR databases.
- Track attendance, leave records, and provide payroll-related inputs.
- Support employee engagement initiatives and internal communications.
- Assist in implementing HR policies and processes.
- Coordinate employee insurance enrollments and related HR documentation.
- Support basic statutory HR compliance requirements.
Desired Candidate Profile
- Graduate in Human Resources, Business Administration, Commerce, or related discipline.
- 1-3 years of experience in Administration, HR Operations, or a similar role.
- Strong organizational and coordination skills.
- Good working knowledge of MS Office (Excel, Word, PowerPoint).
- Experience in handling vendors, office administration, and documentation.
- Familiarity with recruitment, onboarding, employee records, and payroll support activities.
- Excellent communication and interpersonal skills.
- Ability to multitask and work independently.
What We Offer
- Opportunity to work in a growing FMCG Home Care company.
- Broad exposure across Administration, HR, and Compliance functions.
- Learning opportunities and career growth in a dynamic entrepreneurial environment.
