Admin cum EA for Fort ( Mumbai ) Encore Healthcare Pvt. Ltd - Head office Location - Fort, CSMT - Mumbai Administrative Support: o Management of office supplies and equipment procurement. o Maintenance of records, including licenses, Annual Maintenance Contracts and other relevant documentation. o Management meetings/ Visitors for Directors. o Handling incoming and outgoing correspondence o Maintaining office cleanliness and tidiness of Encore Offices. o Scheduling and management of office maintenance and handymen o Coordination, assessment and overall management of housekeeping vendors o Check and obtain approval for vendor invoices and manage payments Personal Assistant: o Calendar management and appointment scheduling for Directors. o Meeting coordination, including venue, conference booking, catering, and technical arrangements. o Travel arrangements, including flights, accommodations, and transportation. o Drafting and editing correspondence, reports, and presentations. o Management of personal assets Preferred candidate profile Education: Graduation Post Graduation, Diploma Certification in EA / Admin Experience: 5 - 8 years of experience in administrative role & executive assistance. Skills: o Strong organizational and time management skills. o Excellent communication and interpersonal skills. o Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook). o Ability to multitask and prioritize tasks effectively. o Attention to detail and problem-solving skills. o Ability to work independently and as part of a team. Other: o Ability to handle confidential information with discretion. o Knowledge of basic accounting principles, if applicable. o The specific duties and responsibilities may vary Email ID - rparab@encoregroup.net
Role & responsibilities Inventory Management Monitor stock levels to prevent shortages, overstocking, and expiries Conduct regular cycle counts and physical inventory checks Coordinate with procurement, production, and distribution teams Warehouse Operations Manage daily warehouse activities including receiving, storage, picking, packing, and dispatch Ensure correct storage conditions (temperature, humidity, segregation) for pharmaceutical products Maintain accurate inventory records and stock control systems Compliance & Quality Ensure compliance with GMP, GDP, SOPs, and regulatory requirements Maintain proper documentation for audits and inspections Handle deviations, CAPAs, recalls, and expired or damaged products Team Management Supervise, train, and evaluate warehouse staff Ensure staff follow safety, hygiene, and compliance procedures Prepare duty rosters and manage workforce productivity Safety & Security Enforce workplace health and safety standards Ensure proper handling of hazardous Preferred candidate profile Candidate with good Pharma warehouse handling experience must have handled material for pharma products 15 years + Experience
Role & responsibilities The Project Manager will act as the central execution and coordination anchor for ongoing and new management-led initiatives across the organization. The role is responsible for driving cross-functional projects end-to-end, ensuring timely execution, structured follow-ups, data driven gap identification, and sustained outcomes. This role will ensure that initiatives decided by the management team are translated into clear action plans, executed rigorously, tracked transparently, and closed effectively, rather than remaining as discussions or ideas. Key Responsibilities 1. Cross-Functional Project Management Lead, manage and support adopting ongoing strategic and operational projects and excel sheets, including but not limited to: New Product Development (NPD) projects involving multiple departments Market expansion and product launch readiness initiatives Process improvement and standardization projects Documentation management across departments Clearly organised Version controlled Easily retrievable New process management Act as the single point of coordination across functions for assigned projects. Break down projects into: Clear tasks Owners Timelines Measurable deliverables 2. Governance, Meetings & Follow-Up Plan, run, and document weekly project review meetings such as but not limited to: NPD projects Management initiatives Cross-functional improvement programs Ensure meetings are outcome-driven, with: Clear agendas Decisions recorded Action items tracked to closure Maintain project trackers, action logs, and decision logs. Follow up rigorously with stakeholders to ensure commitments are met on time. 3. Data Analysis & Gap Identification Analyse project and process data to: Identify bottlenecks Highlight delays Surface cross-functional gaps Translate data insights into clear problem statements and action recommendations and proactively communicate them to management. Support management with structured, data-backed updates rather than anecdotal reporting. 4. Management Initiative Execution Act as the execution arm of the management team for new initiatives. Convert high-level management directions into: Clear execution plans Timelines Ownership structures Track implementation progress and escalate: Delays Dependencies Decision requirements Ensure initiatives are implemented fully and sustainably, not partially. Key Deliverables Project charters and execution plans Weekly and monthly project status reports Centralised project trackers and dashboards Action item and decision logs Documented systems, templates, and process frameworks Clear closure reports for completed initiatives Preferred candidate profile Experience Required: 4-8 years of experience in any of the following: Project management Business operations Consulting, PMO, or cross-functional roles CEOs office Exposure to pharma, manufacturing, or regulated environments preferred Skills / Competency Required: Excel and other project management tools Strong project management and coordination capability Ability to manage multiple parallel projects High comfort with: Excel / trackers Data analysis Documentation structuring Ability to work seamlessly across departments Behavioural Competencies Extremely strong follow-up discipline Structured, organized, and detail-oriented Comfortable working with senior stakeholders Ability to drive execution without direct authority Clear written and verbal communication skills Ownership mindset and accountability
Location: Aurangabad - Paithan Facility Role Purpose The Project Manager will act as the execution anchor for all factory improvement initiatives led by the external consultant. During the consultant engagement period, the role will ensure daily follow-up, coordination, and implementation of improvement projects across people, processes, and machinery. Post completion of the consultants engagement, the Project Manager will transition into a core factory role , supporting the Factory GM and management by driving cross-functional projects, sustaining improvements, and leading continuous improvement initiatives . Key Responsibilities Phase 1: Consultant-Led Transformation (First 6 Months) Act as the single point of coordination for all initiatives driven by the external consultant. Translate consultant recommendations into: Action plans Timelines Owners Measurable outcomes Track implementation of initiatives related to: Productivity improvement Process optimisation Manpower efficiency Machine utilisation and output enhancement Conduct daily follow-ups with: Production Engineering Quality Warehouse Planning (PPIC) Ensure continuity of execution between consultant visits. Prepare structured progress updates for: Factory GM Consultant Management (as required) Identify implementation risks, delays, or resistance and escalate proactively. Phase 2: Post-Consultant GM and management led transformations Work directly with the Factory GM to: Sustain implemented improvements Prevent regression to old practices Lead management-driven projects , including but not limited to: Capacity expansion Line balancing Equipment upgrades Process standardization Digital / automation initiatives Establish and maintain: Project tracking dashboards Standard project governance routines Coordinate cross-functional teams to ensure: Timely execution Accountability Measurable results Support the GM and Management in data-driven decision-making by presenting clear project insights and performance trends. Key Deliverables Project plans with defined milestones and KPIs Weekly and monthly project status reports Implementation trackers for consultant initiatives Sustained performance improvement metrics post-consultant exit