Backend Executive

Job Description

Job Summary The Back Office Executive is responsible for providing administrative and support services to ensure smooth and efficient operations. This role involves handling documentation, data entry, reporting, and coordination tasks that support the front-end teams. Key Roles and Responsibilities 1. Data Entry and Management Enter and update data accurately in internal databases, spreadsheets, or software systems. Maintain records and ensure data integrity. Organize and retrieve documents as needed. 2. Documentation and Filing Prepare, review, and manage business documents, reports, and invoices. Digitize paper records and maintain organized electronic filing systems. Ensure all documentation complies with company policies and standards. 3. Administrative Support Assist with day-to-day operational tasks such as scheduling, filing, and report preparation. Coordinate with internal departments and respond to information requests. Maintain office supplies inventory and place orders when necessary. 4. Reporting and Analysis Generate and distribute routine reports on operational metrics, finances, or client activity. Support management with ad hoc reporting and data analysis. 5. Customer and Vendor Coordination (if applicable) Communicate with vendors, suppliers, or clients via email or phone for document processing or information follow-up. Provide back-end support to customer service or sales teams. 6. Compliance and Confidentiality Handle sensitive information with confidentiality and discretion. Ensure that work complies with internal processes and external regulations. Requirements High school diploma or Bachelors degree in Commerce, Business, or related field. Proficient in MS Office (Excel, Word, Outlook). Strong typing skills and attention to detail. Ability to multitask and prioritize tasks efficiently. Good written and verbal communication skills. Previous experience in a back office or administrative role is a plus. Role & responsibilities