Experience
4+ years of relevant experience in Indian payroll processing and statutory compliance
Job Summary
We are looking for an experienced payroll & compliance specialist to manage end-to-end payroll operations, statutory compliances, taxation, and full & final (F&F) settlements. The ideal candidate should have strong hands-on experience in Indian payroll, statutory filings, payroll taxation, and HRMS systems, along with strong analytical and reconciliation skills.
Key Responsibilities
1. End-to-End Payroll Management
- Manage the complete monthly payroll processing cycle for 200+ employees.
- Ensure accurate and timely processing of salaries, deductions, reimbursements, and payroll inputs.
- Validate payroll inputs and conduct pre- and post-payroll audits/reconciliations.
- Coordinate with HR and Finance teams for payroll-related queries and discrepancies.
- Maintain accurate payroll records and ensure confidentiality of employee information.
2. Statutory Compliance
- Manage PF/EPFO compliance, including ECR preparation, filing, employee onboarding, and exit processes.
- Handle ESIC monthly filings and compliance through the respective portals.
- Manage Professional Tax (PT) calculations, deductions, and filings across multiple states.
- Handle Labor Welfare Fund (LWF) deductions and periodic deposits as applicable.
- Ensure timely completion of all statutory payments, filings, and compliance requirements.
3. Payroll Taxation & Form 16
- Calculate monthly TDS on salary under Section 192 considering applicable tax provisions.
- Handle payroll taxation under both old and new tax regimes.
- Manage quarterly Form 24Q preparation and filing.
- Coordinate for generation and distribution of Form 16 Part A & Part B.
- Review and validate employee investment declarations and proofs.
- Address employee queries related to salary taxation and deductions.
4. Full & Final Settlement
- Manage end-to-end full & final settlement for exiting employees.
- Calculate gratuity, leave encashment, notice pay recovery, and other applicable statutory/non-statutory payouts.
- Ensure accurate settlement of employee dues and timely completion of exit payroll processes.
- Coordinate with HR and Finance teams for F&F closure.
5. Payroll Systems & Reporting
- Work on payroll/HRMS platforms such as Darwinbox, Keka, GreytHR, SAP, ZingHR, or similar systems.
- Maintain and update employee payroll data in the HRMS.
- Use Advanced Excel for payroll processing, data analysis, reconciliation, and audits.
- Prepare payroll-related reports and management dashboards as required.
Required Skills & Qualifications
- 4+ years of hands-on experience in Indian payroll processing.
- Strong knowledge of PF, ESIC, PT, LWF, TDS, Form 24Q, and Form 16.
- Experience managing payroll for 200+ employees.
- Strong understanding of full & final settlement processes.
- Proficiency in Advanced Excel, including:
- VLOOKUP/XLOOKUP
- Pivot Tables
- SUMIFS
- Data reconciliation and audit checks
Interested candidates can email a CV at ankita.bhowmick@pw.live or 8383811921
