Associate General Manager - TC

Purpose/Objective

Lead procurement and sourcing strategies of the assigned spend category/ categories, including negotiation, contracting and ongoing supplier management, negotiating best price points, thereby meeting specifications of quality, and timelines within the stipulated budgetary requirements.

Key Responsibilities of Role

Strategy, Planning, SOP and guidelines Techno-commercial Strategy and Initiatives Understand the Techno-Commercial strategy and plan for Site Contribute to the design of Techno-Commercial organization structure at Site level Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement Purchase Requisition (PR) Review Review approved PR from user department; Check for correctness & completeness and seek additional information from user if required Decide the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Category Analysis Prepare long term demand projections (three years) for key categories at Site level based on business plan, and define category-wise sourcing strategy Strategic Sourcing for CapEx, OpEx, Bulk Material & Services Select bidding process (limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category Oversee preparation of the request for information (RFI) document for bidder evaluation using the RFI template Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) Evaluate vendors and shortlist them for sending Request for Proposal (RFP) Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)] Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates Evaluate technical and commercial proposals from bidders: o Technical bid evaluation: Arrange clarification meetings with bidders o Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery Review Note for Approval (NFA) for selected bidder (vendor) and obtain required approvals as per DoA Contract Preparation and Order Placement Oversee the preparation of contract document as per stated protocols & standard templates Ensure the set-up of approved contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements Procurement through Rate Contracts: Oversee the preparation, review and issue of rate contracts based on approved NFA Ensure that the master outline agreement (OA) gets prepared in the ERP system based on rate contract Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement under valid rate contract Associated Procurement Activities Post Order Management Oversee the preparation of Billing Break Up and get it uploaded in SAP, if applicable Oversee expediting of ordered materials for timely delivery Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during the course of expediting the delivery Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required Ensure closure of contracts and take necessary actions Drive management of inbound logistics services for other Ex-Works Domestic Supplies Contribute to making contingency plans for exigency business requirements Quality Assurance Review quality rejection /other deviations of materials procured vis--vis defined standards; Take corrective action as deemed necessary Supplier/ Vendor Identification and Onboarding Oversee the identification of vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments Ensure that all forms submitted by vendors are complete, approved vendor list is updated and required data and documents are populated into PiLog system Supplier/ Vendor Performance Management Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor Prepare vendor performance evaluation criteria and frequency for each vendor segment Assign required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation Review vendor scorecard, assess the performance of vendor on various parameters and check if the performance is meeting desired level In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters In case of unacceptable performance, communicate performance to vendor & plan discussion to identify actions required for performance improvement Supplier/ Vendor Engagement Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Data Management Data Analytics Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Seek opportunities to improve efficiency and value Take action based on data analytics performed and identify interventions to be implemented for respective categories Governance Governance and Audit Management Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team Provide guidance in preparing responses to Category-specific audit queries Analyse audit findings for respective categories and ensure that corrective measures are taken to address identified gaps at team level Risk Management Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) Evaluate & prioritize the identified risks on their likelihood, impact and controllability Prepare risk mitigation plan and update the category risk register People Management Set goals, review performance and provide feedback to team members to ensure a motivated and committed team Identify development needs of team members and develop Individual Development Plans (IDP) Develop team members on current and future functional focus areas aligned to the capability matrix and IDP guidelines Foster an environment of learning, excellence and innovation within the team

Technical Competencies

Strategy Formulation & Deployment,Supplier Relationship Management,Category management,Fact-based Negotiation,Contract Formulation & Compliance

Qualifications and Experience

More than 10 years of experience in supply chain management, procurement. More than 2 years of relevant work experience of managing small - midsized teams