Administrator/office assistant

Job description

The Admin Executive reports to the Principal. He/she will provide Instructional leadership at the school and manage routine activities and work in every level of Education. They act as supervisors for manager and support other faculty and aids.
The core accountabilities of the Admin Executive are:1. Facilitates the obtaining of all necessary affiliations, recognitions, permissions and approvals whether statutory or non-statutory from relevant government and non-government agencies (like NOC ,fire ,land, building safety, State, CBSE,ICSE etc.).2. Recruits, maintains, monitors and allocates duties to the non-teaching staff. The remuneration of these staff members will be in accordance with approval from Local Management Committee (LMC).3. Planning and printing of school applications, receipt books, voucher books, prospectus,brochures, pamphlets and hoardings as a part of marketing strategy for the school.4. Budgeting, Costing and supervising the fee collections, submitting statement to BRBCL for release of payment on monthly basis as per theMemorandum of Agreement.5. Ensures safety and cleanliness of campus – garden area, sports ground, assembly area,AV room, wash rooms, etc.6. Ensures and maintain safe drinking water facility.7. Interacts with electricians and plumbers and coordinate with them in case of any repairs and malfunctions. Must take care of preventive maintenance of all equipments by AMC with quality vendors.8. Maintain the Stock Registers, Fixed Asset Register, Attendance Register of staff, Leave Register and Salary Register.9. Takes charge of the purchase of assets related to school infrastructure development,e.g. Chairs & Tables. Cupboards, Computers, Printers, Xerox Machine & takes care of the maintenance of fixed and non-fixed assets. Procurement of Science Lab materials as per the need of the hour. To service the need of Principal / Teacher for any requirement of classroom.10. Coordinates / monitors school transportation activities, that is, arrange for transportation of students and facilitators for field trips, school visits,competitions, workshops, school management committee meetings, etc.11. Takes care and monitors the canteen facilities. For example arranges for lunch / snacks during field trips, competitions, meetings and other events.12. Takes charge of rainwater harvesting. Supervise beautification of campus (to be made as environment friendly).13. Monitors school building construction / wood work and takes care of ongoing maintenance.14. Attends to the queries/requirements of the Block Education Officer, DEO and other Education Department personnel.15. Procures stationery for office and school and materials for school maintenance as well.16. Maintains Service Register for the non teaching staff and the file carrying Leave Applications.17. Monitors and maintains timely payment towards Salary to the school staff, Income Tax, TDS, Provident Fund, ESI, Professional Tax, Affiliation fee, Renewal fee and ensures periodical remittances (Confidentiality of this has to be maintained).18. Coordinate with outside vendors for the purpose of providing information necessary for making decisions regarding maintenance of the school facilities.19. Make purchase orders for equipment and supplies (e.g. replacement parts, materials,etc.) for the purpose of maintaining inventory and ensuring availability of required items.20. Ensuring timely and adequate provision of textbooks, materials and teaching aids required for the effective teaching of the subjects across the school. Outside play equipments for kindergarten area, purchase of sports materials, play ground materials, public address systems also come under purview of this point.21. Supervise the work of all ancillary staff.22. Maintain a register of all furniture items, get them numbered and check them physically at the end of every academic year. If any discrepancy is found during the verification, report to the Principal.23. Hold keys of the school, office cupboards, vehicle documents etc.,24. Check the log book of school vehicles on a day to day basis to ensure proper use of vehicles.25. Keep the school office open partially during the summer vacations to attend to the enquiries from parents.26. As and when any information is sought from Trust office/LMC, the same has to be provided within a reasonable time.27. Coordinate with Principal for any Event management to be carried out in School (viz., Sports day, Annual Day, National Festival)28. To attend to any medical emergencies that may arise during school hours. Adequate preparations to be made to handle such situations (maintain First Aid Box,Rejuvenation room, Doctor on call, Tie up with nearest hospital and Ambulance.29. Ensure the Trust recommended school management software runs for all utilities.30. Will be first point of contact for all PRO and Guest Relation Activities.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person