Admin Associate

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Position Summary

We are seeking a detail-oriented and organized Contract Resource to support day-to-day administrative and financial operations. The role will primarily focus on invoice processing, purchase requisition (PR) creation, data entry, documentation management, and coordination with internal stakeholders to ensure smooth procurement and payment processes.

Key Responsibilities

• Process and track supplier/vendor invoices in accordance with company policies and procedures.
• Create and manage Purchase Requisitions (PRs) in the procurement system.
• Coordinate with requestors, vendors, procurement, and finance teams to resolve invoice and purchase order discrepancies.
• Perform accurate data entry and maintain records in relevant systems and databases.
• Monitor invoice approval workflows and follow up with stakeholders to ensure timely approvals.
• Validate supporting documentation for invoices, purchase orders, and service confirmations.
• Maintain procurement and payment trackers, reports, and dashboards.
• Assist in generating periodic reports related to spend, invoice status, and PR tracking.
• Archive and organize procurement and finance documentation for audit and compliance purposes.
• Support ad hoc administrative activities related to facilities, procurement, and vendor management.
• Ensure compliance with company policies, processes, and internal controls.

Qualifications & Experience

• Bachelor's degree or diploma in Commerce, Business Administration, Finance, or related field.
• 1 to 3 years of experience in invoice processing, procurement support, accounts payable, or administrative operations.
• Experience working with ERP systems such as Oracle, SAP, Ariba, Coupa, or similar tools is preferred.
• Good understanding of procurement and invoice-to-payment processes.
• Proficiency in Microsoft Excel, Word, PPT and Outlook.

Key Skills

• Strong attention to detail and data accuracy.
• Good analytical and problem-solving skills.
• Effective communication and stakeholder management.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational and documentation skills.
• Team player with a proactive and customer-focused mindset.

Preferred Competencies

• Experience in facilities, workplace services, or corporate operations environment.
• Knowledge of purchase order, invoice, and accounts payable workflows.
• Ability to work independently with minimal supervision.