Role Summary
Th Associate Administration & Facilities will be responsible for overseeing end-to-end
administrative operations and facilities management across offices/sites. The role ensures a
safe, efficient, compliant, and well-maintained workplace while managing vendors, budgets, and
internal stakeholders.
Key Responsibilities
Facilities Management
- Oversee day-to-day facilities operations including housekeeping, security, maintenance,cafeteria, transport, and utilities
- Ensure timely maintenance of office infrastructure, equipment, and assets
- Conduct regular facility audits to ensure safety, hygiene, and statutory compliance
- Manage office expansions, relocations, and setup activities
Administration & Operations
- Lead and streamline administrative processes for smooth office functioning
- Manage office supplies, inventory, and asset tracking
- Draft and implement administration SOPs and policies
- Handle employee support related to facilities and admin requirements
Vendor & Contract Management
- Identify, onboard, and manage facility and admin vendors
- Negotiate contracts, SLAs, and pricing to ensure cost efficiency
- Monitor vendor performance and ensure SLA adherence
- Process vendor invoices and coordinate with finance for timely payments
Compliance & Safety
- Ensure compliance with statutory and regulatory requirements (fire safety, building norms, vendor compliance, etc.)
- Coordinate with legal and compliance teams for audits and documentation
- Drive workplace safety initiatives and emergency preparedness
Budgeting & Cost Control
- Prepare and manage administration and facilities budgets
- Track expenses and identify opportunities for cost optimization
- Ensure zero service disruption within approved budgets
Team & Stakeholder Management
- Lead and guide admin/facilities support staff
- Act as the single point of contact for internal stakeholders on admin matters
- Coordinate closely with HR, Finance, IT, and Leadership teams
Required Skills & Qualifications
- 37 years of experience in administration and facilities management
- Strong vendor management and negotiation skills
- Good knowledge of statutory compliance and safety standards
- Excellent planning, coordination, and problem-solving abilities
- Proficiency in MS Excel and basic reporting/dashboarding
- Strong communication and stakeholder management skills
Preferred Qualifications
- Experience managing multi-location offices
- Exposure to fast-paced corporate or startup environments
- Certification in facilities management (added advantage)
