Accounts Payable

Role & responsibilities

1. Vendor Invoice Processing:

* Process vendor invoices in Tally & Quick Books (both PO and Non-PO).

* Check accuracy of invoice details like tax codes (GST, TDS), cost center, and GL accounts.

* Match invoices with purchase orders and goods receipt notes (3-way matching).

* Prepare invoices and Sundry Creditors details ageing wise.

* Prepare and reconciling open POs details on month end.

2. Vendor Management:

* Maintain up-to-date vendor records in Tally & Quick Books.

* Communicate with vendors, user departments for invoice clarifications, payment updates, or dispute resolution.

3. Payment Processing:

* Ensure timely and accurate payments through NEFT, RTGS, or cheque.

* Work with treasury or banks for payment execution if required.

4. Reconciliation and Reporting:

* Perform vendor account reconciliations monthly.

* Assist with month-end and year-end closing activities.

* Generate AP reports from Tally & Quick Books as needed (Aging, GR/IR, etc.).

5. Compliance and assistance with Statutory and Internal Audit.

* Ensure compliance with company policies, tax laws (GST, TDS), and internal controls.

* Support internal and external auditors by providing required documentation/supporting and explanations.