JOB DESCRIPTIONAccounts Executive
Department: Finance & Accounts
Designation: Accounts Executive
Industry: Real Estate
Location: Gurgaon
Reporting To: Accounts Executive/Manager
Employment Type: Full-Time
1. Job Summary
We are looking for a detail-oriented and responsible Accounts Executive/Manager to manage day-to-day accounting operations, maintain accurate financial records, process invoices and payments, and support the finance team in financial reporting and compliance. The ideal candidate should have a sound understanding of accounting principles, taxation, and statutory compliance, along with proficiency in accounting software and MS Excel.
2. Key Responsibilities
A. Day-to-Day Accounting
- Maintain accurate books of accounts, including sales, purchases, receipts, payments, and journal entries.
- Record and verify financial transactions in the accounting software.
- Prepare and maintain vouchers, invoices, debit notes, credit notes, and supporting documents.
- Perform bank reconciliations and ledger reconciliations regularly.
- Maintain petty cash records and monitor daily cash transactions.
B. Accounts Payable & Receivable
- Process vendor invoices and ensure timely payments as per approved schedules.
- Track customer receipts, outstanding payments, and payment follow-ups.
- Reconcile customer and vendor accounts and resolve discrepancies.
- Maintain proper records of advances, refunds, and security deposits.
- Coordinate with internal departments for payment approvals and documentation.
C. Taxation & Statutory Compliance
- Assist in the preparation and filing of GST returns and TDS returns.
- Ensure timely deduction, payment, and reconciliation of TDS wherever applicable.
- Maintain records related to GST, TDS, and other statutory requirements.
- Support the preparation of data for statutory audits, internal audits, and tax audits.
- Ensure accounting records are maintained in accordance with applicable laws and company policies.
D. Financial Reporting & Reconciliation
- Assist in preparing monthly financial statements, MIS reports, and expense summaries.
- Prepare and reconcile general ledger accounts.
- Assist in month-end and year-end closing activities.
- Monitor expenses against approved budgets and report discrepancies.
- Maintain proper documentation for all financial transactions.
E. Real Estate-Specific Responsibilities
- Maintain project-wise accounting records and expense statements.
- Track customer booking amounts, instalments, receipts, and outstanding balances.
- Coordinate with the sales and CRM teams regarding customer payment records and collections.
- Maintain records of vendor payments, contractor bills, and project-related expenses.
- Assist in accounting for booking cancellations, customer refunds, and adjustments.
- Support documentation and accounting related to property transactions, stamp duty, and registration charges, wherever applicable.
F. Documentation & Coordination
- Maintain organized physical and digital records of accounting documents.
- Coordinate with banks, vendors, auditors, and other stakeholders as required.
- Ensure confidentiality and accuracy of financial information.
- Perform other accounting and finance-related duties assigned by the reporting manager.
3. Required Qualifications
- B.Com / M.Com / BBA (Finance) or an equivalent qualification in Accounting or Finance.
- 1–4 years of relevant experience in accounting and finance.
- Experience in the real estate industry will be an added advantage.
- Working knowledge of GST, TDS, bank reconciliation, and general accounting principles.
- Proficiency in Tally Prime or other accounting software.
- Good working knowledge of MS Excel and MS Office.
4. Required Skills & Competencies
- Strong numerical and analytical skills.
- High attention to detail and accuracy.
- Good organizational and time-management skills.
- Ability to meet deadlines and manage multiple tasks.
- Effective communication and coordination skills.
- Integrity and confidentiality in handling financial information.
- A proactive approach to identifying and resolving accounting discrepancies.
5. Key Performance Indicators (KPIs)
- Accuracy and timely updating of accounting records.
- Timely completion of bank, customer, and vendor reconciliations.
- Adherence to GST, TDS, and other applicable compliance deadlines.
- Timely processing of invoices and vendor payments.
- Accuracy of monthly MIS and financial reports.
- Proper maintenance of financial documentation and audit records.
- Timely tracking and reconciliation of customer collections.
6. Experience & Compensation
- Experience: 1–4 years, preferably in real estate or a related industry.
- Salary: As per industry standards and candidate experience.
- Joining: Immediate joiners may be preferred.
7. Ideal Candidate Profile
The ideal candidate will be organized, trustworthy, and proficient in accounting operations, with the ability to maintain accurate financial records and support the smooth functioning of the Finance & Accounts Department. Candidates with prior experience in real estate accounting, customer collections, project accounting, GST, and TDS will be preferred.
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
