Account Assistant

Role Overview

We are seeking a detail-oriented Accounts Assistant to support day-to-day accounting, statutory compliance, financial management, and coordination with clients and vendors. This is an off-site (remote) role for candidates based in Mumbai, with optional short site visits across India as needed.

Key Responsibilities

1. Core Accounting

a. Post journal entries, maintain ledgers, and process vendor bills, credit notes, advances, and adjustments

b. Manage AP/AR cycles, invoice booking, and payment processing

c. Perform daily bank reconciliations and monthly cash/bank closing

d. Oversee petty cash and employee reimbursements

e. Assist in month-end closing and schedule preparation (T+3 target)

2. Billing, Invoicing, and Documentation

a. Prepare client invoices as per work orders/POs, measurement sheets, and RA bills

b. Generate and manage e-invoices and e-way bills where applicable

c. Ensure PO/WO compliance, GRN verification, retention/LD tracking

d. Maintain organized digital records (POs/WOs, invoices, DCs, IRNs, bank statements, ledgers)

3. Compliance and Statutory Filings (Support/Preparation)

a. GST: GSTR-1/3B working, 2B vs books reconciliation, ITC tracking, annual return support

b. TDS/TCS: Monthly payments, returns (24Q/26Q), Form 16/16A via TRACES, vendor TDS reconciliation

c. Income Tax: Advance tax challans, basic computations, data collation for consultants

a. Payroll/Statutory: PF/ESIC/PT coordination with HR/payroll service providers

b. Companies Act/MCA: Support for ROC/MCA data collation and filings

c. MSME compliance: Vendor classification, payment timelines, and reporting

d. Maintain statutory registers and ensure zero missed deadlines

2. Financial Management Support

a. Prepare MIS: Payables/receivables aging, cash flow tracker, variance notes

b. Assist in budgeting/forecasting and project cost tracking vs estimates

c. Coordinate on bank matters (BGs/LCs documentation support if applicable)

d. Track WIP, advances, retentions, debit/credit notes, and reconciliation items

3. Stakeholder Coordination

a. Liaise with clients for invoice acceptance, payment status, and reconciliations

b. Coordinate with vendors on bills, TDS certificates, payment timelines, and documentation (PAN, GSTIN, MSME, cancelled cheque, etc.)

c. Work closely with site teams for measurement books, GRNs, and expense claims

d. Support statutory/audit queries and collaborate with external auditors/consultants

e. Site Visits (Optional)

f. Short-duration visits across India for bill verification, stock checks, and stakeholder meetings when required (up to ~1020% travel on need basis)

Required Qualifications

• Education: B.Com or equivalent; semi-qualified CA/CMA (Inter) is a plus
• Experience: Minimum 2 years in accounting; infrastructure/construction/EPC experience preferred
• Tools: Tally Prime (or similar), MS Excel (pivot tables, lookups, basic Power Query), Google Workspace/MS Office
• Portals: GST, e-Invoice IRP, E-way Bill, TRACES, Income Tax, MCA
• Knowledge: Solid understanding of GST and TDS; familiarity with payroll statutory compliances
• Skills: Accuracy, ownership, confidentiality, strong coordination and follow-up; effective communication in English/Hindi (Marathi preferred)

Work Mode and Location Work Type: Full-time, in-office

• Location: Candidate must be based in Mumbai

Compensation and Benefits

• Compensation: Competitive, as per industry standards and experience
• Benefits: Statutory benefits as applicable; reimbursements for approved site travel; phone/internet support per policy

Reporting

• Reports to: Finance/Accounts Manager or Director (as assigned)

Key Performance Indicators (KPIs)

• On-time statutory compliance (100% before due dates)
• Monthly close within T+3 working days
• Accurate AP/AR aging and reduction in overdue balances
• Clean reconciliations (bank, vendor, client, GST 2B vs books)
• Timely MIS with actionable insights