Time Office Executive

Job Title: Time

Department:

Systems Required:

Job Purpose

SAP system

Key Responsibilities

• Manpower Feeding & Sourcing:

  Coordinate closely with plant floor managers and department heads to assess daily manpower demands; proactively direct contractors and vendors to

  supply/feed the required number of workmen

  to prevent production downtime.

• SAP Time & Payroll Management:

  Update, manage, and process daily attendance, shift rosters, and payroll inputs for internal workmen directly within the

  SAP system

  .

• Contractor Bill Verification:

  Review, verify, and reconcile monthly invoices and service entry sheets (SES) submitted by external contractors against actual SAP-recorded attendance data.

• Contractual Salary Oversight:

  Audit and monitor the salary disbursements of contract workmen to ensure contractors are paying their laborers correctly and on time.

• Statutory Compliance Audit:

  Verify and maintain records of all statutory deductions including

  PF (Provident Fund), ESIC, Professional Tax, and LWF

  for both internal and contractor workforces.

• Vendor & Supply Management:

  Evaluate contractor performance based on their capability to meet headcount requests, compliance standards, and timely salary payouts.

• SAP Master Data Maintenance:

  Ensure accurate onboarding, allocation of contractor codes, and master data updates for all temporary and contract labor in SAP.

• Audit Readiness:

  Prepare compliance reports, challans, and attendance logs for internal, external, and government labor department audits.

Required Qualifications & Skills

• Experience:

  36 years of experience managing large-scale contract labor force operations, time office systems, and

  plant-level manpower allocation

  .

• Technical Expertise:

  Hands-on experience working with

  SAP ERP

  (specifically Time Management, Payroll, or Vendor Invoice Management modules) is mandatory.

• Core Competencies:

  Excellent demand forecasting skills, crisis management (handling sudden labor shortages), and strong negotiation skills with vendors.

• Domain Knowledge:

  Strong understanding of factory acts, contract labor laws, minimum wages, and statutory components (PF, ESIC).