Thinkbotic Technology

Role & responsibilities Tender Identification & Tracking Continuously monitor and identify relevant government tender opportunities on GeM portal, e-procurement portals (eProcure.gov.in), and other government tender platforms Track tender release dates, submission deadlines, and tender opening schedules Maintain a live tender tracker with status updates (floated, bid submitted, pre-qualification pending, awarded, etc.) Create daily/weekly tender opportunity reports for management review Shortlist tenders based on company's business vertical and bidding capability Prepare executive summaries of tender opportunities with key highlights and business fit analysis Tender Document Preparation & Filing Receive and analyze tender documents to understand scope of work, technical specifications, and bid requirements Create comprehensive checklists of all tender requirements (technical, commercial, and compliance documents) Coordinate with relevant departments (technical, finance, operations) to gather necessary documentation Prepare and compile tender documents in required formats (PDF, XLS, etc.) Ensure all documents comply with tender instructions regarding formatting, font, logo, and submission requirements Maintain organized physical and digital tender filing system for easy retrieval and audit trails Prepare tender acknowledgment receipts and maintain submission records Pre-Qualification Criteria (PQC) Compliance & Documentation Conduct thorough analysis of PQC requirements for each tender Prepare detailed PQC compliance sheets listing all required documents and eligibility parameters Verify company's eligibility against PQC (turnover, past experience, certifications, etc.) Compile required supporting documents, including: Company registration certificates and partnership deeds GST and PAN certificates Udyam/MSME certificates (if applicable) Income Tax Returns (last 3 years) Audited financial statements and balance sheets Work orders and completion certificates from past projects Bank solvency certificates Performance bonds and financial capacity documents Experience certificates from clients Prepare notarized copies of documents as required by the tender. Flag any eligibility gaps and recommend corrective actions Tender Data Management & Reporting Maintain comprehensive MIS (Management Information System) reports on tender status Create competitive bidder comparison sheets and analysis Prepare tender outcome reports (won/lost/no-bid analysis) Develop trend analysis of tender opportunities by category, department, and location Track EMD (Earnest Money Deposit) submissions and refund status Maintain vendor/bidder registration records on various government portals Generate monthly/quarterly reports on bidding pipeline, success rates, and market intelligence Update CRM or tender management system with all bid-related information Online Tender Portal Management Possess in-depth knowledge of GeM portal operations, bid plus functions, and compliance module Register and maintain company profiles on relevant government e-procurement platforms Upload/submit documents on online tender portals before deadlines Verify successful document uploads and obtain submission confirmation Monitor tender amendments and publish notifications to relevant stakeholders Manage digital signature certificates for tender submissions Track tender status updates on portals post-submission Stakeholder Coordination Liaise with government departments for vendor registration approvals and renewals Coordinate with legal department for compliance and contractual matters Follow up with accounts department for EMD/tender fee arrangements Communicate with OEMs and vendors for technical information and certifications Attend pre-bid meetings, tender opening meetings, and post-bid meetings as required Maintain professional relationships with government procurement officials Address queries and clarifications during tender process Documentation & Compliance Ensure all tender submissions comply with regulatory, legal, and government requirements Maintain auditable records of all tender activities, communications, and decisions Prepare document control registers and maintain version control Prepare signed compliance statements confirming acceptance of tender terms Create and maintain checklists for each tender submission Archive completed tender files as per organizational policy Prepare certificates of non-blacklisting, non-debarment, and legal standing Key Skills & Competencies Technical Skills Government Portal Expertise: Advanced knowledge of GeM, eProcure.gov.in, and other government e-tendering platforms MS Office Proficiency: Expert-level Excel, Word, and PowerPoint skills Data Management: Ability to create and manage complex spreadsheets and MIS reports Document Management: Strong organizational and document filing capabilities PDF & File Management: Ability to scan, convert, and manage document formats Soft Skills Attention to Detail: Meticulous approach to ensure zero errors in tender submissions Time Management: Ability to manage multiple tenders simultaneously with strict deadline adherence Communication: Excellent written and verbal communication in English (Hindi advantage) Organization: Systematic approach to filing, tracking, and retrieval of tender documents Problem-Solving: Proactive identification and resolution of compliance issues Reliability: Consistent and dependable performance on critical deadlines Learning Aptitude: Willingness to learn new portals, procedures, and regulations Preferred candidate profile Education Bachelor's degree from a recognized university (any discipline) B.Com, MBA in Business Administration, or related field preferred Certification in procurement or supply chain management (desirable) Physical & Technical Requirements Strong computer proficiency and comfort with digital systems Ability to work on multiple documents and portals simultaneously Comfortable with long hours of documentation work