Tender Manager / Head Tendering & Estimation
Company:
1. Job Purpose
To lead and manage the complete tendering and estimation process for high-rise building construction and data centre projects, ensuring accurate cost estimation, competitive bidding, timely submission of tenders, and effective coordination with internal departments, consultants, clients, and subcontractors.
2. Key Responsibilities
A. Tender Management
- Manage the complete tender lifecycle, from tender identification and document review to bid submission and contract award.
- Review tender invitations, RFPs, RFQs, BOQs, drawings, specifications, scope of work, and contract conditions.
- Prepare tender submission schedules and ensure timely submission of technical and commercial bids.
- Coordinate pre-bid meetings, site visits, tender clarifications, and responses to client queries.
- Identify contractual risks, deviations, exclusions, and commercial implications before bid submission.
B. Estimation & Costing
- Prepare detailed project estimates, BOQs, rate analysis, and cost breakdowns.
- Analyse material, labour, equipment, subcontractor, and overhead costs.
- Obtain and evaluate quotations from vendors and subcontractors.
- Prepare project budgets, cash-flow estimates, and cost comparison statements.
- Review market rates and identify opportunities for cost optimisation without compromising quality.
C. Data Centre & High-Rise Projects
- Manage tendering for civil, structural, architectural, finishing, and infrastructure packages.
- Coordinate estimation for MEP packages, including HVAC, electrical systems, plumbing, firefighting, and related services.
- Review requirements for critical data centre infrastructure, including DG sets, transformers, UPS systems, cable containment, and associated installations, where included in the tender scope.
- Evaluate specifications, technical requirements, construction methodologies, and project execution constraints.
- Coordinate with engineering, planning, procurement, MEP, and project execution teams to ensure comprehensive and technically compliant bids.
D. Commercial & Contractual Management
- Review commercial terms, payment schedules, retention, liquidated damages, warranties, and performance guarantees.
- Identify contractual risks and prepare tender deviations and qualifications for management approval.
- Support contract negotiations and finalisation with clients, consultants, and subcontractors.
- Maintain tender documentation, commercial records, and bid submission trackers.
- Assist in contract handover to project execution teams after award.
E. Coordination & Team Management
- Lead and guide the tendering and estimation team.
- Coordinate with Design, Engineering, Procurement, Planning, Finance, Legal, and Project Management teams.
- Maintain a database of project costs, vendor rates, subcontractor quotations, and historical estimates.
- Prepare tender review presentations and bid/no-bid recommendations for management.
- Track tender outcomes, win rates, and reasons for unsuccessful bids.
3. Educational Qualifications
- Bachelor's degree or Diploma in Civil, Mechanical, or Electrical Engineering.
- Specialisation or experience in Quantity Surveying, Construction Estimation, or Commercial Management will be an advantage.
- Knowledge of construction contracts, BOQ preparation, rate analysis, and tender documentation is essential.
4. Experience & Technical Skills
- Relevant experience in tendering and estimation for high-rise buildings, large-scale construction, EPC, or data centre projects.
- Strong knowledge of civil construction, MEP coordination, project costing, and commercial evaluation.
- Proficiency in MS Excel, AutoCAD drawing review, and relevant estimation or quantity-surveying software.
- Knowledge of construction contracts, tendering procedures, and subcontractor procurement.
- Strong analytical, negotiation, communication, and team management skills.
5. Key Performance Indicators (KPIs)
- Timely and accurate tender submissions.
- Estimation accuracy and control of cost deviations.
- Tender success rate and value of contracts secured.
- Competitiveness of submitted bids.
- Timely completion of vendor and subcontractor comparisons.
- Identification and mitigation of commercial and contractual risks.
6. Preferred Candidate Profile
Candidates with experience in established construction companies, EPC contractors, data centre developers, or high-rise building construction firms will be preferred. The candidate should demonstrate strong commercial acumen, technical understanding, attention to detail, and the ability to manage multiple tenders simultaneously.
