Job Profile: Office Front Desk Executive - Key Responsibilities. General Administration: 1. Day-to-Day Administrative Activities: Efficiently manage daily administrative tasks to meet the requirements of internal stakeholders. Ensure smooth operation of office functions and address any administrative issues promptly. 2. Employee Interaction: Engage with employees to understand their administrative needs and provide appropriate support. Maintain open communication channels to address any concerns or requirements. 3. Repair and Maintenance Coordination: Coordinate repair and maintenance requests with the Facility Coordinator and Maintenance Support Team (MST). Ensure timely resolution of maintenance issues to maintain a safe and functional work environment. 4. Distribution of Uniforms, Shoes, and Stationery: Manage the distribution of uniforms, shoes, and stationery to employees. Maintain inventory records and ensure adequate stock levels. 5. Drinking Water Management: Oversee the provision and management of drinking water facilities. Ensure availability and quality of drinking water for all employees. 6. Audit Support: Assist in preparing for internal and external audits. Ensure compliance with audit requirements and maintain necessary documentation. 7. Staff Transport Coordination: Arrange and coordinate staff transport services. Address any transport-related issues and ensure efficient service. 8. Ticket Raising for Telephone and Internet Issues: Raise tickets for any telephone and internet connectivity issues. Coordinate with service providers to ensure timely resolution. 9. Meeting Room Preparation: Prepare board rooms, meeting rooms, and training rooms daily. Ensure rooms are equipped and ready for use. 10. Plant Rounds and 5S Compliance: Conduct daily rounds inside and outside the plant to address employee queries. Ensure compliance with 5S standards and maintain a clean and organized environment. 11. Visitor and Vendor Management: Manage interactions with visitors and vendors. Ensure a welcoming and professional environment for all external parties. 12. Courier Management: Handle courier management and maintain daily courier data. Ensure timely dispatch and receipt of courier items. 13. Transport Management: Coordinate vehicle management for a three-shift, unionized plant. Attend transport meetings and vehicle audits. Maintain vehicle audit documentation. 14. Safety Initiatives: Observe and address safety issues. Participate in TBWS meetings and ensure closure of action points. Distribute Personal Protective Equipment (PPE). Record FIFI observations in the system. Issue work permits for maintenance activities. 15. Canteen Management: Maintain daily headcount records. Conduct canteen audits as per the checklist. Manage inventory of pantry utensils. Perform pantry audits. 16. Audits, Visits, and Events: Maintain contractor safety files. Arrange refreshments for meetings and events. Prepare for event management activities. 17. Housekeeping Management: Work closely with the housekeeping agency to complete checklists and conduct daily rounds. Oversee garden development and maintenance. 18. Facilities Maintenance: Monitor maintenance activities, including issuing work permits, conducting HIRA (Hazard Identification and Risk Assessment), and preparing method statements. 19. Personal Attributes: Friendly and approachable demeanour. Proactive and solution-oriented mindset. Attention to detail and high level of accuracy. Ability to work independently and as part of a team. 20. Rewards and Recognition: Support the rewards and recognition program. Work with HR and other departments to support the rewards and recognition program. Ensure alignment with overall company goals and initiatives. 21. Toolbox Talks: Conduct toolbox talks for canteen and housekeeping staff. 22. Creche Management: Oversee the operations of the creche. 23. Presentation Preparation: Create PPTs for before and after scenarios. 24 . Expense and Invoice Management: Prepare expense sheets. Submit all invoice bills to SCM GRR person. Send bills to IOC office by courier and track them. Crosscheck all bills and maintain a tracker. Follow up on bills and ensure timely submission. Job Type: Full-time Pay: ₹15,640.53 - ₹20,000.00 per month Work Location: In person
Job Profile: Office Front Desk Executive - Key Responsibilities. General Administration: 1. Day-to-Day Administrative Activities: Efficiently manage daily administrative tasks to meet the requirements of internal stakeholders. Ensure smooth operation of office functions and address any administrative issues promptly. 2. Employee Interaction: Engage with employees to understand their administrative needs and provide appropriate support. Maintain open communication channels to address any concerns or requirements. 3. Repair and Maintenance Coordination: Coordinate repair and maintenance requests with the Facility Coordinator and Maintenance Support Team (MST). Ensure timely resolution of maintenance issues to maintain a safe and functional work environment. 4. Distribution of Uniforms, Shoes, and Stationery: Manage the distribution of uniforms, shoes, and stationery to employees. Maintain inventory records and ensure adequate stock levels. 5. Drinking Water Management: Oversee the provision and management of drinking water facilities. Ensure availability and quality of drinking water for all employees. 6. Audit Support: Assist in preparing for internal and external audits. Ensure compliance with audit requirements and maintain necessary documentation. 7. Staff Transport Coordination: Arrange and coordinate staff transport services. Address any transport-related issues and ensure efficient service. 8. Ticket Raising for Telephone and Internet Issues: Raise tickets for any telephone and internet connectivity issues. Coordinate with service providers to ensure timely resolution. 9. Meeting Room Preparation: Prepare board rooms, meeting rooms, and training rooms daily. Ensure rooms are equipped and ready for use. 10. Plant Rounds and 5S Compliance: Conduct daily rounds inside and outside the plant to address employee queries. Ensure compliance with 5S standards and maintain a clean and organized environment. 11. Visitor and Vendor Management: Manage interactions with visitors and vendors. Ensure a welcoming and professional environment for all external parties. 12. Courier Management: Handle courier management and maintain daily courier data. Ensure timely dispatch and receipt of courier items. 13. Transport Management: Coordinate vehicle management for a three-shift, unionized plant. Attend transport meetings and vehicle audits. Maintain vehicle audit documentation. 14. Safety Initiatives: Observe and address safety issues. Participate in TBWS meetings and ensure closure of action points. Distribute Personal Protective Equipment (PPE). Record FIFI observations in the system. Issue work permits for maintenance activities. 15. Canteen Management: Maintain daily headcount records. Conduct canteen audits as per the checklist. Manage inventory of pantry utensils. Perform pantry audits. 16. Audits, Visits, and Events: Maintain contractor safety files. Arrange refreshments for meetings and events. Prepare for event management activities. 17. Housekeeping Management: Work closely with the housekeeping agency to complete checklists and conduct daily rounds. Oversee garden development and maintenance. 18. Facilities Maintenance: Monitor maintenance activities, including issuing work permits, conducting HIRA (Hazard Identification and Risk Assessment), and preparing method statements. 19. Personal Attributes: Friendly and approachable demeanour. Proactive and solution-oriented mindset. Attention to detail and high level of accuracy. Ability to work independently and as part of a team. 20. Rewards and Recognition: Support the rewards and recognition program. Work with HR and other departments to support the rewards and recognition program. Ensure alignment with overall company goals and initiatives. 21. Toolbox Talks: Conduct toolbox talks for canteen and housekeeping staff. 22. Creche Management: Oversee the operations of the creche. 23. Presentation Preparation: Create PPTs for before and after scenarios. 24 . Expense and Invoice Management: Prepare expense sheets. Submit all invoice bills to SCM GRR person. Send bills to IOC office by courier and track them. Crosscheck all bills and maintain a tracker. Follow up on bills and ensure timely submission. Job Type: Full-time Pay: ₹15,640.53 - ₹20,000.00 per month Work Location: In person
Key Skills – 1. Book Keeping / Accounting Responsible for all book keeping / accounting processes of all the transactions of the company as per ICAI / Best practices Monitoring and supervising all financial and commercials transactions of the Company Implementing / Altering the checks and balances processes to ensure integrity of the financial transactions Close books of accounts for monthly and yearly reporting Prepare balance sheet and profit & loss account for the month / year Scrutiny of books for proper entries in the books Make sure all expenses and incomes are properly recorded and necessary provisions are taken Check all assets and liabilities are recorded correctly Match bank balances, loans, and capital accounts Ensure everything is correct for audit and reporting Undergoing statutory / tax audit and resolving queries Match sales as per books with GST returns and actual invoices Annual / Quarterly/ Monthly Reconciliation: Sales with GST / 26 AS, Debtors, Creditors, Bank, Compliances, Payroll 2. GST Filing Prepare and file monthly returns like GSTR-1 and GSTR-3B Match purchase data with GSTR-2A or 2B to claim input tax credit Resolve issues relating mismatches between accounts and GST data, if any Filing of Annual GST return under GSTR 9C 3. TDS Return Filing Deduct TDS from payments like salary, rent, or professional fees Calculate and process monthly salaries with TDS and deductions Deposit TDS on time to the government File quarterly / annual TDS returns Calculate and process monthly salaries with TDS and deductions 4. Banking & Treasury Management Cash Flow management Approval of Salary & other expenses processing as per schedule Maintain checks and balances for all the bank transactions Job Type: Full-time Pay: ₹500,000.00 - ₹600,000.00 per year Benefits: Cell phone reimbursement Health insurance Provident Fund Work Location: In person