Role & responsibilities Executive support Travel coordination for leadership: research options, book flights/hotels/ground transport, share itineraries, manage reschedules. Onsite assistance & errands: coffee/beverages, light personal tasks, pickup/drop-offs for documents/packages, couriers. Small logistics: print/prepare basic documents, handle quick venue/cab bookings. Discretion & responsiveness: handle requests promptly while maintaining strict confidentiality. Travel & visas Plan end-to-end travel (flights/hotels/ground), build itineraries, manage reschedules. Prepare visa documentation, appointments, and compliance. Procurement & vendor management Source quotes, compare vendors, negotiate pricing/terms for software, hardware, and services. Maintain contract/renewal calendar (licenses, subscriptions, insurance); raise POs and track deliveries. Expense & finance operations Process invoices/reimbursements; ensure accurate coding, approvals, and on-time payouts. Reconcile statements, track advances/petty cash, maintain clean documentation for audits. Assets & office operations Oversee asset lifecycle (laptops/peripherals): issuance, returns, repairs, warranty/RMA; maintain inventory. Coordinate office logistics, ID/access setup, seating, couriers, shipments, and pantry/stationery. Company cars & drivers Schedule drivers, maintain logs, fuel/toll/FASTag, service/insurance/PUC renewals. IT & access coordination Raise/track access requests with IT; onboarding/offboarding checklists for accounts/devices. Compliance & documentation Keep policies/SOPs current; maintain an audit-ready trail of invoices, contracts, and approvals. Reporting Weekly ops/EA reports (tasks completed, spend vs. budget, upcoming renewals & trips). Key competencies Ownership & urgency; bias for action. Organization & prioritization across competing deadlines. Discretion with sensitive information. Stakeholder management across Finance, IT, HR, Leadership, and external vendors. Preferred candidate profile 25 years in EA/Ops roles (SaaS or tech startup preferred). Strong written/verbal communication; immaculate follow-through. Comfortable negotiating with vendors and managing budgets. Proficiency with Google Workspace/Microsoft 365, spreadsheets, and task trackers Hands-on with travel booking portals, visa portals, and expense tools.
Responsibilities: Provide executive support, manage leadership travel & visas, handle procurement, expenses, assets, office operations, company cars, IT access, compliance, and weekly ops reporting. Health insurance