Supply Chain Executive

Role & responsibilities-

• Coordinate the timely supply and distribution of materials to district and other operational locations.
• Ensure the availability of essential ambulance supplies, including consumables, safety equipment, and approved medical supplies.
• Monitor material requests received from district teams and ensure timely processing and dispatch.
• Coordinate the transportation of materials.
• Track material movement and follow up on pending deliveries.
• Maintain accurate records of stock received, issued, transferred, and available in inventory.
• Monitor minimum stock levels and identify shortages to prevent operational disruptions.
• Conduct regular physical stock verification and reconcile discrepancies with system records.
• Track material consumption, damaged items, expired stock, and items requiring replacement.
• Ensure proper storage, labeling, and systematic arrangement of materials.
• Coordinate the timely replenishment of medicines and medical consumables in accordance with approved procedures.
• Coordinate with the SCM and procurement teams for material requirements and purchase orders.
• Follow up with vendors and suppliers regarding order status, dispatch, and delivery timelines.
• Verify delivered materials against purchase orders, invoices, and delivery challans.
• Report shortages, damaged materials, and incorrect supplies to the concerned department.
• Maintain vendor communication and delivery records.
• Coordinate with district teams and ambulance operations personnel to identify urgent material requirements.
• Ensure timely availability of approved supplies required for ambulance readiness and daily operations.
• Coordinate the replacement of damaged or non-functional equipment with the concerned technical or biomedical team.
• Support logistics arrangements for new ambulance deployment, operational expansion, and emergency requirements.
• Escalate critical shortages that may affect ambulance operations to the reporting manager immediately.
• Maintain records of stock registers, material requisitions, issue slips, delivery challans, and goods receipt notes.
• Prepare daily, weekly, and monthly logistics and inventory reports.
• Update stock and material movement details in Excel or the designated inventory management system.
• Maintain documentation for stock transfers, returns, repairs, and replacements.
• Ensure proper documentation and audit readiness for all logistics activities.
• Coordinate with SCM, Finance, Procurement, Administration, district teams, and vendors.
• Follow company policies and established procedures for inventory control and material distribution.
• Ensure safe handling and storage of medical supplies and equipment.
• Maintain confidentiality of company records and operational information.
• Perform other logistics and supply chain duties assigned by the reporting manager.