Subcontracting Manager
Department: Contracts & Commercial / Projects
Industry: Commercial Interior Fit-Out / Design & Build
Experience: 5–7 Years
Location: Bengaluru
Employment Type: Full-Time
Job Summary
We are looking for an experienced and result-oriented Subcontracting Manager to manage subcontractor sourcing, empanelment, negotiations, contract administration and performance management for commercial interior fit-out and Design & Build projects.
The candidate will be responsible for identifying reliable subcontractors, negotiating competitive rates, ensuring contractual compliance, managing work orders and maintaining strong vendor relationships while ensuring project requirements are met in terms of quality, cost and timelines.
Key Responsibilities
1. Subcontractor Identification & Empanelment
- Identify, evaluate and onboard qualified subcontractors for various project requirements.
- Develop and maintain a database of subcontractors across civil, carpentry, ceiling, flooring, painting, electrical, HVAC, plumbing, fire fighting and other interior fit-out works.
- Conduct technical and commercial evaluations of subcontractors.
- Verify subcontractor credentials, previous project experience, manpower capacity and financial capabilities.
- Build a strong network of reliable subcontractors across project locations.
2. Rate Negotiation & Commercial Management
- Negotiate competitive rates with subcontractors based on project specifications, BOQ and market rates.
- Obtain and compare quotations from multiple subcontractors.
- Analyse rate differences, scope inclusions, exclusions and commercial terms.
- Finalise subcontractor rates while ensuring project profitability and cost control.
- Prepare rate comparison statements and commercial evaluation reports.
3. Subcontract Management & Work Orders
- Prepare, review and release subcontractor work orders and agreements.
- Clearly define the scope of work, specifications, deliverables, timelines, payment terms and retention clauses.
- Ensure subcontractor agreements are aligned with the main client contract and project requirements.
- Coordinate with Contracts, Projects, Procurement, QS and Finance teams.
- Maintain proper documentation of work orders, amendments and contractual records.
4. Project Coordination & Execution Monitoring
- Coordinate with Project Managers and Site Engineers to identify subcontracting requirements.
- Ensure timely mobilisation of subcontractors, manpower, materials and equipment.
- Monitor subcontractor performance against project schedules and agreed deliverables.
- Resolve commercial and contractual issues arising during project execution.
- Coordinate with site teams to ensure work is completed as per approved drawings and specifications.
5. Billing & Payment Management
- Review subcontractor RA bills and final bills in coordination with QS and Project teams.
- Verify executed quantities, measurements, work completion certificates and supporting documents.
- Ensure bills are processed as per agreed contractual terms.
- Monitor advances, retention amounts, deductions and outstanding payments.
- Coordinate with Finance for timely payment processing.
6. Quality, Safety & Compliance
- Ensure subcontractors comply with company quality standards and project specifications.
- Coordinate with project teams to address quality issues and execution deficiencies.
- Ensure subcontractors follow site safety guidelines and statutory requirements.
- Monitor corrective actions and ensure timely closure of non-compliance issues.
7. Performance Management & Vendor Development
- Evaluate subcontractor performance based on quality, cost, delivery timelines, safety and responsiveness.
- Maintain subcontractor performance records and rating systems.
- Identify alternative subcontractors to minimise project execution risks.
- Develop long-term relationships with reliable subcontractors.
- Take appropriate action in case of poor performance, delays or contractual breaches.
Required Skills & Competencies
- Strong knowledge of commercial interior fit-out and Design & Build projects.
- Excellent subcontractor sourcing and vendor management skills.
- Strong commercial negotiation and cost-control abilities.
- Good understanding of BOQ, rate analysis, quantity estimation and measurement sheets.
- Knowledge of subcontract agreements, work orders and contract administration.
- Ability to interpret drawings, technical specifications and scope documents.
- Experience in RA bill verification and final bill settlement.
- Strong coordination and stakeholder management skills.
- Proficiency in MS Excel, Word and project documentation tools.
- Strong analytical, communication and problem-solving abilities.
Educational Qualification
- Bachelor's Degree or Diploma in Civil Engineering, Construction Management or a related discipline.
- Additional qualifications in Quantity Surveying or Contracts Management will be an advantage.
Experience Requirements
- 5–7 years of overall experience in construction, commercial interiors or interior fit-out.
- Minimum 2–4 years of relevant experience in subcontractor management, contracts or commercial operations.
- Experience handling multiple commercial interior fit-out projects simultaneously.
- Strong exposure to subcontractor empanelment, rate negotiations, work orders and bill settlements.
Key Performance Indicators (KPIs)
- Timely identification and onboarding of qualified subcontractors.
- Achievement of competitive subcontracting rates and cost savings.
- Subcontractor mobilisation within project timelines.
- Subcontractor performance in terms of quality and timely delivery.
- Accuracy and timely processing of subcontractor bills.
- Reduction in subcontractor-related delays and commercial disputes.
- Maintenance of an updated and reliable subcontractor database.
- Compliance with contractual, quality and safety requirements.
Preferred Candidate Profile
Candidates with experience in commercial interior fit-out, corporate office interiors, turnkey contracting, general contracting or Design & Build companies will be preferred.
The ideal candidate should have strong industry connections with civil, carpentry, ceiling, flooring, electrical, HVAC, plumbing and other specialist subcontractors and the ability to manage subcontracting activities from vendor identification through final bill settlement.
Note :Candidates with experience in Workspace Design / Corporate Interior Design are requested to share their updated CVs at:
hr@krayonsinteriors.com or share it to 8792942368
Pay: From ₹428,000.00 per year
Work Location: In person
