Job
Description
1. Material Receipt and Verification
Receive incoming materials from suppliers along with invoices, delivery challans, and purchase orders.
Verify material descriptions, quantities, part numbers, and specifications against the purchase order.
Coordinate with the Quality Department for incoming material inspection.
Prepare or coordinate the preparation of Goods Receipt Notes (GRN).
Report shortages, damages, and incorrect materials to the Purchase Department.
2. Material Storage and Identification
Store electrical components, switchgear, busbars, wiring materials, sheet metal parts, fasteners, and accessories in designated locations.
Ensure proper identification, labeling, and segregation of materials.
Maintain safe and organized storage conditions.
Follow FIFO (First In, First Out) wherever applicable.
Separate rejected, damaged, and non-conforming materials from approved stock.
3. Inventory Management
Maintain accurate physical stock and inventory records.
Update stock registers, ERP systems, and Excel records for receipts, issues, and returns.
Monitor minimum stock levels and inform the Purchase Department about replenishment requirements.
Conduct regular physical stock verification and reconcile discrepancies.
Identify excess, obsolete, slow-moving, and non-moving materials.
4. Material Issue and Distribution
Issue materials to production against approved material requisitions, BOMs, or material issue slips.
Verify item codes, quantities, and project requirements before issuing materials.
Maintain project-wise material issue records.
Ensure materials are issued only to authorized personnel.
Record unused and returned materials accurately in the stock register.
5. Project-Wise Material Management
Maintain separate material records for individual customer projects wherever required.
Coordinate with Design, Purchase, Production, and Project Departments for material availability.
Track shortages and pending materials required for manufacturing.
Ensure timely availability of materials according to the production schedule.
6. Documentation and Record Keeping
Maintain GRNs, material issue slips, stock registers, material return notes, and transfer records.
Maintain records of rejected materials, supplier replacements, and material returns.
Keep purchase documents and inventory records organized and updated.
Submit daily, weekly, and monthly stock reports to management.
7. Store Safety and Housekeeping
Maintain cleanliness and proper arrangement of the stores area.
Ensure safe stacking and handling of heavy materials, busbars, and electrical components.
Follow safety procedures and prevent damage, loss, or unauthorized movement of materials.
Ensure proper storage of sensitive and high-value electrical components.
8. Coordination and Team Management
Coordinate with Purchase, Production, Quality, Accounts, and Project Departments.
Supervise storekeepers and helpers, where applicable.
Support internal and external stock audits.
Report stock discrepancies, material shortages, and inventory-related issues to management.
9. Documentation & Reporting
Maintain purchase requisitions, quotations, comparative statements, purchase orders, and supplier correspondence.
Maintain supplier details, price records, delivery performance, and payment follow-up records.
Coordinate with the accounts department for invoice verification and payment processing.
Prepare regular reports on pending orders, material shortages, and procurement status.
10. Interdepartmental Coordination
Coordinate with design, production, stores, quality, accounts, and project departments.
Resolve purchase-related issues and support timely completion of projects.
Ensure procurement activities comply with company policies and approval procedures.
11. Required Skills
Knowledge of electrical switchgear, ACB, MCCB, MCB, contactors, relays, busbars, cables, wiring materials, and panel accessories.
Understanding of BOMs, purchase orders, GRNs, and material issue procedures.
Knowledge of inventory control, stock verification, and FIFO.
Working knowledge of MS Excel and ERP/inventory software.
Good record-keeping, coordination, and communication skills.
Ability to organize and manage materials systematically.
12. Qualification and Experience
Minimum qualification: 12th pass, ITI, or Diploma; preference may be given to candidates with relevant technical qualifications.
Experience in stores and inventory management, preferably in LT panel manufacturing or electrical switchgear.
Knowledge of stock registers, material receipt, material issue, and inventory reconciliation.
Experience requirements to be decided according to company needs.
