Department:
Reporting To:
Location:
Role Purpose
The Store In-Charge is responsible for the efficient management of the facility store operations, including inventory control, procurement coordination, material issuance, storage management, and compliance with safety and audit standards. The role ensures the uninterrupted availability of consumables, tools, equipment, and spare parts required for smooth facility operations.
Key Responsibilities
Inventory Management
- Maintain accurate and up-to-date inventory records of all materials, including housekeeping consumables, engineering spares, tools, equipment, and other operational supplies.
- Monitor stock levels and ensure timely replenishment to avoid operational disruptions.
- Conduct periodic stock verification and reconciliation of physical stock with system records.
- Implement inventory control mechanisms to minimize wastage, pilferage, or overstocking.
Procurement & Vendor Coordination
- Coordinate with procurement teams and vendors for the timely delivery of required materials.
- Raise purchase requisitions as per site requirements and company procurement policies.
- Verify and inspect incoming materials against purchase orders and delivery challans.
- Ensure proper documentation of all inward materials.
Storage & Store Organization
- Ensure systematic storage of materials to prevent damage, deterioration, or loss.
- Implement effective shelving, labelling, and categorization systems for easy identification and tracking of items.
- Maintain cleanliness and orderliness within the store premises.
Material Issuance & Distribution
- Issue materials to various departments as per approved requisitions.
- Maintain proper documentation for material issuance, return, and consumption records.
- Track materials issued to teams and ensure accountability for assets used outside the store.
Safety & Compliance
- Ensure safe storage and handling of materials, including chemicals or hazardous substances where applicable.
- Implement safety protocols such as fire safety measures, emergency preparedness, and first-aid availability within the store.
- Ensure compliance with company policies and regulatory requirements.
Reporting & Documentation
- Prepare daily, weekly, and monthly inventory reports including stock status, consumption patterns, and reorder requirements.
- Maintain documentation for internal and external audits.
- Support management with data analysis and recommendations for inventory optimization and cost savings.
Team Supervision
- Supervise store assistants or helpers (if applicable).
- Allocate tasks and ensure adherence to store procedures and documentation standards.
- Train team members on inventory systems, safety protocols, and store operations.
Budget & Cost Control
- Support preparation of monthly and annual store budgets, including consumables and spare parts.
- Monitor expenditure against budget allocations and highlight variances.
- Identify opportunities for cost optimization without affecting operational efficiency.
- Ensure that all purchases and expenditures comply with approved budgets.
Key Skills & Competencies
- Inventory and store management
- Knowledge of facility consumables and engineering spares
- Vendor coordination and procurement support
- Documentation and reporting
- Safety and compliance awareness
- Basic knowledge of In-Charge inventory management systems
Qualifications & Experience
Education:
Graduate / Diploma in Stores Management, Supply Chain, or relevant field.Experience:
3-6 years of experience in store management, preferably in facilities management, real estate, or corporate environments.
Key Performance Indicators (KPIs)
- Inventory accuracy and stock availability
- Timely procurement and material issuance
- Compliance with audit and safety standards
- Reduction in wastage and inventory cost
- Proper documentation and reporting accuracy
