Sr. Accounts Executive

JOB DESCRIPTION – SENIOR ACCOUNTS EXECUTIVE

Department: Accounts & Finance

Position: Senior Accounts Executive / Sr. Accountant

Experience: 3–5 Years

Industry: Hospitality / Resort / Hotel

Job Summary

We are looking for an experienced Senior Accounts Executive with strong knowledge of Accounts Receivable, payment follow-ups, GST, TDS and Accounts Payable. The candidate will be responsible for managing customer outstanding balances, ensuring timely collections, maintaining accurate accounting records and supporting statutory compliance.

Key Responsibilities

1. Accounts Receivable (Primary Responsibility)

- Maintain customer ledgers and monitor outstanding payments.

- Follow up with corporate clients, travel agents, wedding/event clients and other customers for timely collections.

- Prepare and maintain ageing reports, outstanding statements and collection MIS.

- Coordinate with the sales, reservation and operations teams regarding invoices and pending payments.

- Ensure timely preparation and submission of invoices, debit notes and credit notes.

- Reconcile customer accounts and resolve payment discrepancies.

- Track overdue invoices and escalate long-pending outstanding balances to management.

- Maintain advance receipts, security deposits and customer payment records.

2. GST Compliance

- Good working knowledge of GST provisions applicable to hospitality businesses.

- Prepare and verify GSTR-1 and GSTR-3B data.

- Reconcile sales records with GSTR-1 and GSTR-3B.

- Reconcile purchase records with GSTR-2B.

- Verify GST invoices, input tax credit (ITC), debit notes and credit notes.

- Coordinate with consultants for GST returns, notices and reconciliations.

3. TDS Compliance

- Knowledge of applicable TDS sections, rates and thresholds.

- Verify TDS deductions on vendor payments and expenses.

- Prepare TDS workings, challan details and quarterly return data.

- Assist with TDS returns, Form 26Q, Form 16A and reconciliation.

- Reconcile TDS payable, challans and ledger balances.

4. Accounts Payable

- Verify vendor invoices, purchase bills and supporting documents.

- Maintain vendor ledgers and reconcile supplier statements.

- Prepare payment schedules based on due dates and management approvals.

- Check GST details, TDS applicability and deductions before processing payments.

- Monitor outstanding payables and ensure timely vendor payments.

5. General Accounting & MIS

- Pass journal, receipt, payment, sales and purchase entries.

- Perform bank reconciliation and ledger scrutiny.

- Maintain accurate books of accounts in Tally / Zoho Books or similar accounting software.

- Prepare daily collection reports, monthly outstanding reports and other MIS.

- Assist in monthly closing, audit schedules and statutory audits.

Required Skills & Qualifications

- B.Com / M.Com / MBA Finance or equivalent qualification.

- 3–5 years of relevant accounting experience.

- Strong practical knowledge of Accounts Receivable and collection follow-ups.

- Good knowledge of GST, TDS and Accounts Payable.

- Proficiency in MS Excel, Tally and/or Zoho Books.

- Good communication and coordination skills.

- Ability to meet deadlines and maintain accurate financial records.

Key Performance Indicators (KPIs)

- Timely collection of customer outstanding balances.

- Reduction in overdue receivables.

- Accurate and timely invoicing and customer ledger reconciliation.

- Timely GST and TDS data preparation.

- Accurate vendor payments and reconciliations.

- Timely submission of daily and monthly MIS reports.

Preferred Candidate: A candidate with strong Accounts Receivable experience in the hotel, resort, hospitality or service industry will be preferred.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person